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CHURCH COUNCIL - Minutes 17 Feb 2010

Meeting held at 7.45pm Wednesday 17 Feb 2010

1. Welcome & Apologies.

Executive Meeting:
Full Council:Ross Mackinnon, Murray Lowe

2. Caring and Sharing.

2.1. Devotions:

Marjorie Bedford

2.2. Ministry Team report.

• GeoffWillis (in consultation with AlaneeHearnshaw) is organizing another "All Age" Carol Service for 7:30pm, Sunday, 19 Dec 2010.

• See report from Alanee AlaneeReportFeb2010

• See report MinistryReportFeb2010

• Actions
  • All aged Carols The Sunday evening before Christmas at 7:30 pm is fine with 7pm
  • Uthies, leadership support
  • Glen Waverley Secondary college camp 9-12th March: Is it ok for me to attend?
  • Approval for the Baptism we did last Sunday of Daniel Wojak.
  • Changes to preaching plan for December

  • Approval of Debbie's acceptance in the C&F role.

2.3. Joys & concerns.

3. Confirmation of Minutes of December meeting.

For confirmation CouncilMinutes16Dec2009

4. Matters arising not dealt with elsewhere.

4.1. Current and approved leave:

• See MinistryTeamLeaveCalendar which will be kept up-to-date.

Alison proposing leave in late June. Ineke for a week in May-June. Alanee on GWSC year 9 camp, 9-12 March.

4.2. Communications Committee.

See report of meeting at Communications/Meeting28Jan2010

4.3. Election of office bearers for 2010.

• Chair
• Deputy Chair
• Secretary
• Treasurer

4.4. Filling the vacancy.

Report from first meeting of Job Description Committee expected

4.5. Meeting with Synod officers on Child safety.

• Draft report from Warren at ChildSafetyMeeting

• Recommendations.
  • Each relevant activity (Playgroups, 4.30 worship, morning children's worship program, Friday evening youth and Kombie outreach) in the church is to receive a copy of the Child Safe guidelines and be asked to propose what is an appropriate level of documentation and rules to apply to that activity. i.e. Each of the above-mentioned activities prepare a set of operating procedures.
  • Church Council establish a small group (3) to work with the activity groups to gather together these submissions and prepare a GWUC policy and procedures document, to be incorporated in the Church Council manual, and on the web and wiki so that everyone can access and understand this (and all other) policies.
  • That this review and policy design be completed as follows:-
    • Each activity to report by end of March on proposed operating procedure.
    • Church Council task group to review and propose policy and procedures by 1st May 2010 for Church Council approval and implementation by 1st June.

4.6. Annual reports.

Those received are available at AnnualReport2009. Another round of reminders has brought some extras in the last week.

Alanee offered to undertake wider publication of this.

5. Reports from Missional Groups.

5.1. Inclusive Community.

See report at InclusiveReportFeb2010.

• No action needed.

5.2. Faith Community.

See report at FaithMeeting4Feb2010. Action points:

• No action needed.

5.3. Community Hub.

See report at HubReport7Feb2010. Action points:

• No action needed.

5.4. Community Outreach.

See report at OutreachMeetingFeb2010 Action points:

• No action needed

6. Elders

Notes from gathering on February 10.

• We were privileged to hear of the Kenyan venture from Alanee and Rebecca. They gave us a most comprehensive, moving account of their time at the orphanage in Kenya. Last week's gospel reading about casting out into the deep kept bobbing into our minds.
• Elders will be conducting the Monday, Tuesday and Wednesday Holy Week services and will be assisting with the preparation of the Maundy Thursday service.
• Elders agreed to prepare and lead the Prayers for Others in the Sunday services, on a regular basis.

7. GGG

See final result at FinalReportGrGenGivers

• Need to begin earlier this year.

• GGG recommends putting the report in NewView.

8. Finance Committee.

See 2009 accounts at Accounts2009Pictorial Any questions?

9. Property Committee.

See report at PropertyReportJan2010. Action points:

• Will the church council endorse the room fit out principles?

10. Pastoral care.

• Jan Clear elected as convenor for next 12 months.
• Transfers in-Joanne and Michael Boldiston and family from Berwick Uniting, Anne and Max Newton from St. John's .
• Transfers out- Peter and Pilar Duke to Mt. Martha and Premila, Logan and Savi Thirairatnam to Waverley Baptist.
• Newcomers' committee will meet next Monday 15th February.
  • First function for year-28th February-Garden Picnic at Morgans.
• Visitors' meeting -Tuesday 23rd February at 7.30 pm.
• There has been a proposal to form Pastoral support team-meeting this week-to support ministers.
• Inclusive community c'tee-looking at forming more FISH groups and starting up Singles lunches.

11. Presbytery report.

12. Other Business.

12.1. Membership of Executive.

• Current rule is: The Executive is composed of the Chair and secretary of the Council, Council members chosen by each of the following committees (Property, Finance, Pastoral, Ministry support teams and Communications) to represent them, together with the representatives of the ministry team, with the power to co-opt other members of Council.

• Should this be amended to take account of Missional Groups?
• Main purpose of representatives is to ensure the executive has, or knows where to get, the information needed to inform the Council meeting.
• John Hurst has a problem with the Executive meeting night. It will need to be moved by July, preferably sooner.

13. Next Meeting:

Scheduled March 17th

14. Tea and Biscuits

Lynn Boyer & Yan Emms (See Schedule)

Tabled papers

KellySkiltonVetamorphus AmePocklingtonIntern NickDartIntern