Differences between revisions 122 and 194 (spanning 72 versions)

Church Rosters

Access to roster pages should not require logging in, if all you want to do is read the roster. Changing roster entries, or accessing volunteer details will. For information see GwucWikiFirstTimeReaders.
Participation in rosters is an important part of belonging to a community, as well as an important part of running a community. If you have questions, please ask a coordinator or a member of Church Council.
Rosters at GWUC are listed in the table below. For each roster:
- If the roster name is a link, then the roster is available on line. This enables you to:
  - See when you are rostered.
  - Allocate yourself to a date of your choice, by simply entering your WikiName
  - Change an allocation if you have arranged a swap.
- On each roster page, there may be a link to a preferences page. You can use that to:
  - indicate your preferences regarding duties and the allocation process.
- These rosters share a common page, RosterUnavailable, where you can register your unavailability.
- In each case, these functions can also be done by contacting the coordinator of the roster.
As elsewhere in the wiki, clicking on a person's name will take you to their contact details, provided you are logged in.
Details of the duties involved are linked from each roster page.
For further information, see ChurchRostersHowTo or ChurchRostersGuide.

Roster	Coordinator	Mailing List	Notes
RosterDoor	DavidMorgan		Rolling allocation
RosterVestry	(vacant)	[email protected]	Rolling allocation
RosterSound	JohnSnare
RosterMusic	ChurchOffice		Prior to 2015, this was called RosterWorshipMusic
RosterBible	EileenScott
RosterPreaching	MinistryTeamGroup		Service times used to generate worship-related rosters
RosterCommunion	FayeWagon	[email protected]
RosterMorningTea	WendyPepper		Rolling allocation
RosterWelcoming	JanClear
RosterTheHub	JudithGreenwood	[email protected]	Allocated by school term.
RosterFlowers	MargaretColvin KayeMackinnon
RosterCleaning	FairlieMackinnon		Allocated by calendar year
RosterEnglishClass	JanClear		Few weeks ahead.
RosterLeafletDelivery	PeterAnderson		Four deliveries per year. See LeafletDelivery

CategoryRosters

-⇤ ← Revision 122 as of 2014-06-16 07:04:44 → 
Size: 9572
Editor: JohnHurst
Comment: clarify automatic allocation periods
+ ← Revision 194 as of 2024-02-28 10:04:13 → ⇥
Size: 3300
Editor: DavidMorgan
Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 2:
+Link to > RosterCoordinatorInfo
-Line 8:
+Line 10:
-   * Allocate yourself to a date of your choice, by simply entering your !WikiName
+   * Allocate yourself to a date of your choice, by simply entering your WikiName
-Line 10:
+Line 12:
-  * If there is a link to a preferences page, you can use that to:
   * change your preferences regarding duties, reminder emails and the allocation process.
   * These rosters share a common page, RosterUnavailable, where you can register your unavailability.
+  * On each roster page, there may be a link to a preferences page. You can use that to:
   * indicate your preferences regarding duties and the allocation process.
  * These rosters share a common page, RosterUnavailable, where you can register your unavailability.
-Line 15:
+Line 17:
- * Details of the duties involved are either listed on or linked from the roster page.
 * For further information, see ChurchRostersHowTo. A proposal to ChurchCouncil about the review being implemented is online at RosterProposal.
 * The email reminder system is now operating as in the following table.
 * in the status column:
  * '''automated''' - the roster has automatic allocations applied to it once a week. Email reminders for next week's duties are sent, and email alerts are also sent to anyone who is allocated a new duty. The "+n" figure indicates that allocations are done for at least the next n weeks.
  * '''semi-auto''' - the roster is updated once a week as a blank shell to allow manual allocations. Email reminders for next week's duties are sent, however email alerts for new allocations are '''not''' sent (since these are done manually).
  * '''manual''' - the roster has no automatic processes applied to it. Email reminders (including alerts) are '''not''' sent. ''' These rosters can be made semi-auto or automatic, once coordinators approve the move. '''(This process is easily performed.''')<<BR>>'''
  * '''not on wiki''' - the roster is maintained off line - no email of any kind is sent regarding these rosters, other than by coordinators themselves.
 * It is intended that eventually all '''manual''' and '''semi-auto''' rosters will be converted to automatic rosters, although perhaps with minimum allocation periods (of 4 weeks, to make sure that the published rosters on the office door do not have any vacancies).
+ * Details of the duties involved are linked from each roster page.
 * For further information, see ChurchRostersHowTo or ChurchRostersGuide.
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+Line 20:
-## the Consolidated Roster line is like it is, because the <<BR>> macro is not handled properly in table entries.
||Roster ||[[#Status|Status]] ||Preferences ||[[#ConsRost|Consolidated]]<<BR>>[[#ConsRost|Roster]] ||Email<<BR>>reminders/<<BR>>alerts ||Times (see below, Note 1) ||Coordinator ||Mailing List ||Notes ||
||RosterWelcome ||automated+4 ||WelcomePreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S8,S9,S11,S4,S7 ||JohnHurst || [email protected] || ||
||RosterVestry ||automated+4 ||VestryPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S9,S11 ||JohnHurst || || ||
||RosterCommunion ||automated+13 ||CommunionPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S9,S11 ||JohnHurst || || ||
||RosterDoor ||semi-auto+0 ||DoorPreferences ||<:> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S9,S11 ||PamGraham || || ||
||RosterSound ||semi-auto+0 ||SoundPreferences ||<:> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S9,S11 ||JohnSnare || || ||
||[[RosterMorning|RosterMorningTea]] ||semi-auto/0 ||MorningPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S10 ||RewaFeenaghty || || ||
||RosterKids ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S9 ||BelindaClear || ||By term ||
||RosterPreaching ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S8,S9,S11,S4,S7 ||MinistryTeamGroup || ||Service times used to generate worship-related rosters ||
||RosterMusic ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S11 ||RobertFleming || || ||
||RosterBible ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S9,S11 ||EileenScott || || ||
||RosterHospitality ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S10 ||JanClear || ||A few weeks in advance ||
||RosterFinance ||semi-auto+0 ||FinancePreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||S9,S11 ||MattGraham || [email protected] || ||
||RosterCleaning ||semi-auto+0 || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (2) ||Sats ||RossLennon || || ||
||RosterTheHub ||manual || ||<style="text-align:center"> {X} ||<style="text-align:center"> {X} / {X} (2) ||Tu10,Tu12,We12,<<BR>>Th10,Th12 ||JudithGreenwood || ||By term ||
||!RosterFlowers ||status unsure || ||<style="text-align:center"> {X} ||<style="text-align:center"> {X} / {X} (2) ||Sats ||EileenScott || || ||
||RosterBand ||manual || || ||<style="text-align:center"> {X} ||S9 ||JacobDavey || ||Now showing rest of 2014. Awaiting verification. ||
||!RosterEnglishClass ||not on wiki || || || ||?? ||JanClear || ||Few weeks ahead. ||
||!RosterAgedCare ||not on wiki || || || ||?? ||AlisonClarkson || || ||
||!RosterLeafletDelivery ||not on wiki || || || || ||PeterAnderson || ||Four deliveries per year. See LeafletDelivery ||
||[[RosterLeisure|RosterLeisureTime]] || || || ||<style="text-align:center"> {X} ||Mons ||ElwynPederson || || ||
+## * For more detail on these rosters, see ChurchRostersDetail and RosterTechnicalInformation. Note that these pages are no longer maintained.
## DO NOT DELETE or comment out the previous line! It is required for archival purposes.
##||RosterBand ||JacobDavey || || ||
##||RosterKids ||KatieHaala || ||Allocated by school term. ||
##||RosterFinance ||MattGraham || [email protected] || ||
##||RosterDadsPlayGroup || DavidMorgan || || End of program. Not running in 2021. ||
##||RosterGreeting ||DavidMorgan || [email protected] ||Rolling allocation ||
||Roster ||Coordinator ||Mailing List ||Notes ||
||RosterDoor ||DavidMorgan || ||Rolling allocation ||
||RosterVestry ||(vacant) || [email protected] ||Rolling allocation ||
||RosterSound ||JohnSnare || || ||
||RosterMusic ||ChurchOffice || ||Prior to 2015, this was called RosterWorshipMusic ||
||RosterBible ||EileenScott || || ||
||RosterPreaching ||MinistryTeamGroup || ||Service times used to generate worship-related rosters ||
||RosterCommunion ||FayeWagon || [email protected] || ||
||[[RosterMorning|RosterMorningTea]] ||WendyPepper|| ||Rolling allocation ||
||RosterWelcoming ||JanClear || || ||
##||[[RosterLeisure|RosterLeisureTime]] ||JoyceEnnor || || ||
||RosterTheHub ||JudithGreenwood || [email protected] ||Allocated by school term. ||
||RosterFlowers ||MargaretColvin KayeMackinnon || || ||
||RosterCleaning ||FairlieMackinnon || ||Allocated by calendar year ||
##||RosterMowing ||FairlieMackinnon || ||Allocated by calendar year ||
||RosterEnglishClass ||JanClear || ||Few weeks ahead. ||
##||RosterAgedCare ||AlisonClarkson || || ||
||!RosterLeafletDelivery ||PeterAnderson || ||Four deliveries per year. See LeafletDelivery ||
-Line 48:
+Line 46:
-== Notes ==
 1. Times are shown for normal weeks. Special Events and Liturgical Calendar Occasions may change these. Note that regular Sunday times are abbreviated to S8,S9,S11,S4,S7 representing 8am, 9:15am, 11am, 4:30pm, and 7pm respectively.
 1. semi-automatic and manual rosters cannot perform "allocation alerts", as the system has no way of knowing when manual allocations are made. It is left to the responsibility of the person making a manual allocation to alert the rostered person concerned. A one week reminder will still be sent.
 1. automatic rosters with an allocation of 4 weeks are effectively semi-automatic. The 4 weeks is inserted to ensure that there are no vacancies left when the roster is published to the office door. Otherwise, the roster relies upon the roster coordinator inserting names manually.

== Further Explanation ==
<<Anchor(Status)>>
=== Status ===
The Status field indicates where in the long-term plan for rosters the particular roster is at. 

''Automatic'' is the long-term goal, with all information in the roster being supplied automatically once a week. The '+n' field indicates that automatic allocation is done for the next 'n' weeks. This is in fact a minimum figure - individuals specifying longer allocation periods will be allocated automatically for their specified period.

''Semi-automatic'' means that the roster is updated once a week as a blank shell to allow manual allocations. Email reminders for next week's duties are sent, however email alerts for new allocations are not sent (since these are done manually).

The boundary between automatic and semi-automatic rosters is simply one of how far automatic allocation goes. Currently, semi-auto has 0 (zero) weeks of allocation, in other words, no automatic allocations are made, but otherwise, email reminders are sent, and the roster blank entries are extended to the standard 52 weeks ahead. Any amount of allocation (1 week or more) makes the roster "automatic", and it is intended that eventually (once everything settles down) all rosters will be automatic for at least 4 weeks.

The sound roster is an example of this. While [[RosterSound?action=recall&rev=32|revision 32]] of the roster is indeed marked as an auto-update, no automatic allocations were made, and the only real change was to delete the most recent duties (Good Friday and Easter Day), and to add 2 blank entries for 19 Apr 2015.

This parameter of the number of weeks for which allocations are made is thus the defining criterion for "automatic" versus "semi-automatic". The point of the latter category is just to give roster coordinators the flexibility of making the allocations themselves. I suspect that once everyone understands this, we won't need the semi-auto category anymore, but all rosters will become 13 weeks or more and thus "automatic".

''Manual'' rosters are just that. All entries and adjustments are made by human interaction - no automatic processing is applied.

''not on wiki'' means that all roster maintenance is done outside the wiki. No on-line form is maintained.

<<Anchor(ConsRost)>>
=== Consolidated Roster ===
This field indicates that entries from this roster are collected together and automatically forwarded to the ChurchOffice for publishing in paper form on the Office Notice Board, outside the ChurchOffice.

Diff for "ChurchRosters"

Church Rosters