Differences between revisions 112 and 194 (spanning 82 versions)
Revision 112 as of 2014-04-28 02:01:18
Size: 7056
Editor: JohnHurst
Comment: update roster status classifications
Revision 194 as of 2024-02-28 10:04:13
Size: 3300
Editor: DavidMorgan
Comment:
Deletions are marked like this. Additions are marked like this.
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Link to > RosterCoordinatorInfo
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'''PLEASE NOTE the comment below under status/manual regarding the current state of development. There are some issues that require further resolution before any rosters are returned to automatic operation.'''
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 * Participation in rosters is an important part of belonging to a community, as well as an important part of running a community. If you have questions, please ask a coordinator a member of [[CouncilGroup|Church Council]].  * Participation in rosters is an important part of belonging to a community, as well as an important part of running a community. If you have questions, please ask a coordinator or a member of [[CouncilGroup|Church Council]].
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   * Allocate your self to a date of your choice, by simply entering your !WikiName    * Allocate yourself to a date of your choice, by simply entering your WikiName
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  * If there is a link to a preferences page, you can use that to:
   * change your preferences regarding duties, reminder emails and the allocation process.
   * These rosters share a common page, RosterUnavailable, where you can register your unavailability.
  * On each roster page, there may be a link to a preferences page. You can use that to:
   * indicate your preferences regarding duties and the allocation process.
  * These rosters share a common page, RosterUnavailable, where you can register your unavailability.
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 * As always, clicking on a person's name will take you to their contact details, provided you are logged in.
 * Details of the duties involved are either listed on or linked from the roster page.
 * For further information, see ChurchRostersHowTo. A proposal to ChurchCouncil about the review being implemented is online at RosterProposal.
 * The email reminder system is now operating as in the following table.
 * in the status column:
  * '''automated''' - the roster has automatic allocations applied to it once a week. Email reminders for next week's duties are sent, and email alerts are also sent to anyone who is allocated a new duty. The "+n" figure indicates that allocations are done for the next n weeks. Currently no rosters have this status.
  * '''semi-auto''' - the roster is updated once a week as a blank shell to allow manual allocations. Email reminders for next week's duties are sent, however email alerts for new allocations are '''not''' sent (since these are done manually).
  * '''manual''' - the roster has no automatic processes applied to it. Email reminders (including alerts) are '''not''' sent. ''' These rosters can be made semi-auto or automatic, once coordinators approve the move. '''(This process is easily performed.''')<<BR>>'''
  * '''not on wiki''' - the roster is maintained off line - no email of any kind is sent regarding these rosters, other than by coordinators themselves.
 * It is intended that eventually all '''manual''' and '''semi-auto''' rosters will be converted to automatic rosters, although perhaps with minimum allocation periods (of 4 weeks, to make sure that the published rosters on the office door do not have any vacancies).
 * As elsewhere in the wiki, clicking on a person's name will take you to their contact details, provided you are logged in.
 * Details of the duties involved are linked from each roster page.
 * For further information, see ChurchRostersHowTo or ChurchRostersGuide.
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||Roster ||Status ||Preferences ||consolidated<<BR>>roster. ||Email<<BR>>reminders/<<BR>>alerts ||Times (see below) ||Coordinator ||Mailing List ||Notes ||
||RosterWelcome ||automated ||WelcomePreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S8,S9,S11,S4,S7 ||JohnHurst || || ||
||RosterVestry ||automated ||VestryPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S9,S11 ||JohnHurst || || ||
||RosterCommunion ||automated ||CommunionPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} ||S9,S11 ||JohnHurst || || ||
||RosterDoor ||semi-auto ||DoorPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} (1) ||S9,S11 ||JohnHurst || || ||
||RosterSound ||semi-auto ||SoundPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {OK} (1) ||S9,S11 ||JohnSnare || || ||
||RosterMorning ||semi-auto ||MorningPreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S10 ||RewaFeenaghty || || ||
||RosterKids ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S9 ||BelindaClear || ||By term ||
||RosterPreaching ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S8,S9,S11,S4,S7 ||MinistryTeamGroup || ||Service times used to generate worship-related rosters ||
||RosterMusic ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S11 ||RobertFleming || || ||
||RosterBible ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S9,S11 ||EileenScott || || ||
||RosterHospitality ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S10 ||JanClear || ||A few weeks in advance ||
||RosterFinance ||semi-auto ||FinancePreferences ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||S9,S11 ||MattGraham || [email protected] || ||
||RosterCleaning ||semi-auto || ||<style="text-align:center"> {OK} ||<style="text-align:center"> {OK} / {X} (1) ||Sats ||RossLennon || || ||
||RosterTheHub ||manual || ||<style="text-align:center"> {X} ||<style="text-align:center"> {X} / {X} (1) ||Tu10,Tu12,We12,<<BR>>Th10,Th12 ||JudithGreenwood || ||By term ||
||RosterFlowers ||status unsure || ||<style="text-align:center"> {X} ||<style="text-align:center"> {X} / {X} (1) ||Sats ||EileenScott || || ||
||RosterBand 9:15 ||status unsure || || || ||S9 ||AlaneeHearnshaw || || ||
||RosterInteractiveMusic ||status unsure || || || ||S9 ||JacobDavey || ||Same as above? ||
||!RosterEnglishClass ||not on wiki || || || ||?? ||JanClear || ||Few weeks ahead. ||
||!RosterAgedCare ||not on wiki || || || ||?? ||AlisonClarkson || || ||
||!RosterLeafletDelivery ||not on wiki || || || || ||PeterAnderson || ||Four deliveries per year. See LeafletDelivery ||
||!RosterLeisureTime ||not on wiki || || || ||Mons ||ElwynPederson || || ||
## * For more detail on these rosters, see ChurchRostersDetail and RosterTechnicalInformation. Note that these pages are no longer maintained.
## DO NOT DELETE or comment out the previous line! It is required for archival purposes.
##||RosterBand ||JacobDavey || || ||
##||RosterKids ||KatieHaala || ||Allocated by school term. ||
##||RosterFinance ||MattGraham || [email protected] || ||
##||RosterDadsPlayGroup || DavidMorgan || || End of program. Not running in 2021. ||
##||RosterGreeting ||DavidMorgan || [email protected] ||Rolling allocation ||
||Roster ||Coordinator ||Mailing List ||Notes ||
||RosterDoor ||DavidMorgan || ||Rolling allocation ||
||RosterVestry ||(vacant) || [email protected] ||Rolling allocation ||
||RosterSound ||JohnSnare || || ||
||RosterMusic ||ChurchOffice || ||Prior to 2015, this was called RosterWorshipMusic ||
||RosterBible ||EileenScott || || ||
||RosterPreaching ||MinistryTeamGroup || ||Service times used to generate worship-related rosters ||
||RosterCommunion ||FayeWagon || [email protected] || ||
||[[RosterMorning|RosterMorningTea]] ||WendyPepper|| ||Rolling allocation ||
||RosterWelcoming ||JanClear || || ||
##||[[RosterLeisure|RosterLeisureTime]] ||JoyceEnnor || || ||
||RosterTheHub ||JudithGreenwood || [email protected] ||Allocated by school term. ||
||RosterFlowers ||MargaretColvin KayeMackinnon || || ||
||RosterCleaning ||FairlieMackinnon || ||Allocated by calendar year ||
##||RosterMowing ||FairlieMackinnon || ||Allocated by calendar year ||
||RosterEnglishClass ||JanClear || ||Few weeks ahead. ||
##||RosterAgedCare ||AlisonClarkson || || ||
||!RosterLeafletDelivery ||PeterAnderson || ||Four deliveries per year. See LeafletDelivery ||
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'''Notes:'''

 . (1) manual rosters cannot perform "allocation alerts", as the system has no way of knowing when manual allocations are made. It is left to the responsibility of the person making a manual allocation to alert the rostered person concerned. A one week reminder will still be sent.<<BR>> (2) automatic rosters with an allocation of 4 weeks are effectively semi-automatic. The 4 weeks is inserted to ensure that there are no vacancies left when the roster is published to the office door. Otherwise, the roster relies upon the roster coordinator inserting names manually.

Times are shown for normal weeks. Special Events and Liturgical Calendar Occasions may change these. Note that regular Sunday times are abbreviated to S8,S9,S11,S4,S7 representing 8am, 9:15am, 11am, 4:30pm, and 7pm respectively.

Link to > RosterCoordinatorInfo

Church Rosters

  • Access to roster pages should not require logging in, if all you want to do is read the roster. Changing roster entries, or accessing volunteer details will. For information see GwucWikiFirstTimeReaders.

  • Participation in rosters is an important part of belonging to a community, as well as an important part of running a community. If you have questions, please ask a coordinator or a member of Church Council.

  • Rosters at GWUC are listed in the table below. For each roster:
    • If the roster name is a link, then the roster is available on line. This enables you to:
      • See when you are rostered.
      • Allocate yourself to a date of your choice, by simply entering your WikiName

      • Change an allocation if you have arranged a swap.
    • On each roster page, there may be a link to a preferences page. You can use that to:
      • indicate your preferences regarding duties and the allocation process.
    • These rosters share a common page, RosterUnavailable, where you can register your unavailability.

    • In each case, these functions can also be done by contacting the coordinator of the roster.
  • As elsewhere in the wiki, clicking on a person's name will take you to their contact details, provided you are logged in.
  • Details of the duties involved are linked from each roster page.
  • For further information, see ChurchRostersHowTo or ChurchRostersGuide.

Roster

Coordinator

Mailing List

Notes

RosterDoor

DavidMorgan

Rolling allocation

RosterVestry

(vacant)

[email protected]

Rolling allocation

RosterSound

JohnSnare

RosterMusic

ChurchOffice

Prior to 2015, this was called RosterWorshipMusic

RosterBible

EileenScott

RosterPreaching

MinistryTeamGroup

Service times used to generate worship-related rosters

RosterCommunion

FayeWagon

[email protected]

RosterMorningTea

WendyPepper

Rolling allocation

RosterWelcoming

JanClear

RosterTheHub

JudithGreenwood

[email protected]

Allocated by school term.

RosterFlowers

MargaretColvin KayeMackinnon

RosterCleaning

FairlieMackinnon

Allocated by calendar year

RosterEnglishClass

JanClear

Few weeks ahead.

RosterLeafletDelivery

PeterAnderson

Four deliveries per year. See LeafletDelivery


CategoryRosters

ChurchRosters (last edited 2024-02-28 10:04:13 by DavidMorgan)