Diff for "AnnualReport2024"

Group

Broadcast Ministry

Purpose, Aim or Mission of the Group:

To provide broadcast facilities for worship services to a global audience. To record and create DVD’s for distribution to GWUC members and other interested parties. To create and support an in-home and hospital ministry. To record significant worship and other events. To provide technical assistance to both the Ministry team and other worship space users.

Current Office Bearers:

WarrenGreenwood is contact point

Membership numbers:

5

Usual meeting attendance:

No formal meetings held – all email or in person

Meeting times and days:

As required

Locations used by Group:

GWUC – Beeac, Kerang, Johnsonville, Trafalger, and many other homes and a global audience including Indonesia, China, USA, England.

Highlights of the year:

Weekly worships continue to be viewed and supported by over 180 to 250 logins weekly. It needs to be remembered that at each login there can be between 1 and 35 people watching so potentially the true viewing numbers can be as high as 500 people. As well as congregations near and far away, many of our own members, shut-ins or just persons having a rest, still enjoy logging into the services each week rather than attending. They have told us they still feel a part of the congregation when they do that. There are usually 40 to 50 logins (50 to 100 people)watching live each Sunday
There are now over 461 people (a further 25% increase globally on 2023 numbers) who have “Subscribed” to this ministry on YouTube and our website, and who receive an automatic email whenever we are streaming any worship or service.
Funerals and other special events live streaming provides great support for families with members unable to get to the event, and the wider community, with these services being viewed local/interstate/overseas.
The professional and supportive participation of the Ministry team in this outreach. It has been hard for them to engage with members of the congregation through a camera, but they have been wonderful in trying. Not all of the leaders of worship have understood these challenges, but the broadcast team have worked with them and continue to try and “make them look good” as the saying goes.
We get a great deal of feedback of appreciation from many people on how they enjoy the worship options. Members of the Broadcast Team feel very privileged and focused on this ministry as we hear from congregational members how supportive and helpful they find the live streams.

Any needs that Church Council can assist:

We again thank the ministry team for their co-operation and creative planning of worship. They have done a spectacular job under difficult circumstances.
Copyright continues to be a key challenge in this ministry and fortunately places like CCLI have a wonderful help desk. We do not have “legal” expertise, but in the end, the Broadcast team and the Ministry do what they believe is fair and appropriate and always try to ensure creators of words and vision are acknowledged for their creative input.

Group

Church Council

Purpose, Aim or Mission of the Group:

The Church Council shall give priority in its life to building up the Congregation in faith and love, sustaining members in hope, and leading the Congregation to a fuller participation in Christ’s mission in the world. This priority shall be reflected in the agenda of its ordinary meetings.” (UCA Regulation 3.1.2a)

Current Office Bearers:

Chair: AlisonClarkson
Secretary: DavidMorgan

Membership numbers:

14

Usual meeting attendance:

13

Meeting times and days:

Second Thursday of each month on Zoom

Locations used by Group:

Zoom

Highlights of the year:

Working with our new ministry team.
More members after elections in March.
Returning to consider our vision.

Any needs that Church Council can assist:

Group

Communications

Purpose, Aim or Mission of the Group:

The Communications Committee is a sub-committee of the Church Council. The Communications Committee works to ensure that information about the life of the congregation is readily available to interested people and that members of the congregation know what is going on.
Specifically, the Communication Committee's role is to:
1. oversee and coordinate all communications across the congregation ensuring that they are done in a timely and inclusive manner;
2. introduce new methods of communication as appropriate;
3. facilitate the production of a church magazine (recently renamed to Kingsway) in a variety of formats (to bring the congregation together through the use of information and entertainment);
4. ensure that all church communications are clear, appropriate and that no bias or offensive content is present;
5. continue to develop GWUC.s online and web presence as an outreach activity;
6. maintain all brochures and promotional material used by GWUC;
7. seek to make best use of community material to publicise events and activities at GWUC;
8. liaise with Property Committee and make use of, and manage, any external signage;
9. take advantage of free promotional media wherever possible (i.e. Real Estate boards);
10. publicise and communicate Presbytery and Synod activities and events; and
11. encourage, support and assist all forms of communications in GWUC.

Current Office Bearers:

Coordinator: JohnSnare

Membership numbers:

Five members plus usually a member of the ministry team.

Usual meeting attendance:

Five

Meeting times and days:

First Wednesday of the month in the late afternoon when possible. In 2024 there were four meetings.

Locations used by Group:

The Communications Committee meets in a church meeting room, usually room 2.

Highlights of the year:

The status-quo for communications activities was maintained including work behind the scenes to maintain and keep operational the web site and the wiki.
An innovation for 2024 was publication of an annual report as a special edition of Kingsway in May 2024. It contained group reports derived from the annual reports produced for Church Council as well as the 2023 financial reports. The annual report replaced a meeting of the congregation in the expectation that it would reach more of the congregation than usually attend meetings of the congregation.

Any needs that Church Council can assist:

We are seeking at least two new members for the Communications Committee. The committee needs at least one new member with a passion for using social media as a communications channel. The committee needs at least one new member with a passion for keeping the web-site design contemporary.

Group

Finance Committee

Purpose, Aim or Mission of the Group:

The Finance Committee is a sub-committee of the Church Council. The Finance Committee works to ensure that information about the life of the congregation is compiled and communicated effectively. That members of the congregation know what is going on in terms of all Financial information required for the effective running of the Church.
The Finance Committee maintains all financial records in terms of required Accounting practices. The Finance Committee oversees the audit processes (external) completed annually.
Specifically, the Finance Committee's role is to:
1. oversee and coordinate all Finance documents and materials across the congregation ensuring that they are done in a timely and inclusive manner;
2. introduce new methods of finance management and process as appropriate, using Xero from 2022 through 2024 and the presentation of a Monthly Executive summary using a suite of Management Reports;
3. facilitate the production of a Budget and then Financial Accounts in a variety of formats (to bring the congregation together through the use of information and management reporting).
4. ensure that all church finance communications are clear, appropriate and that no bias or offensive content is present.
5. continue to develop our Finance automation using Xero 2024 and improving our process and authorities. A review and update of our Chart of Accounts will occur in February 2025.
6. maintain all records of funds received and expenses incurred in appropriate formats as used by GWUC;
7. seek to make best use of Standard accounting methodologies to present material to publicise our financial

Accounting position to all parties within
the GWUC community;
8. liaise with Property Committee and make
use of, and manage, any external rental activities and ensure these are recorded and managed effectively;
9. take advantage of all available information to present our Accounts and financial information for Audit in a timely fashion and ensure external Audit is finalised by mid-Year;
10. publicise and communicate Presbytery and Synod directives and activities and events in relation to Finance activities; and
11. encourage, support and assist all forms of Finance Committee communications across GWUC.

Current Office Bearers:

Coordinator: Ken Coutts

Membership numbers:

Five members plus usually a member of the ministry team in 2024 and Committee members have agreed to continue. We welcomed Joy Allen and Rev Ian Ferguson has commenced with our Committee in mid 2024

Usual meeting attendance:

Bi-Monthly or tri-monthly. Had 4 meetings in 2024 plus a Christmas get together

Meeting times and days:

Second Tuesday bi-monthly 7.30PM- 9.15PM with a Christmas meeting in December

Locations used by Group:

A meeting room or Office at the church. Our December meeting is a morning tea or breakfast at Convenor’s home.

Highlights of the year:

• The Finance Budget and expenditure Items were approved and we ended with a sound and strong financial result for 2024. We have transferred funds to assist in rebuilding our Deferred Maintenance Reserve.
• ideas for Changes to process our financial Accounts and activities format have been reviewed and were implemented in 2024 and updated again in Mid-2024.
• Treasurer confirmed for further 2 years from January 1, 2024 and this was confirmed in Dec 2024.
• Implemented a Standardised monthly Executive Suite of Reports.

Any needs that Church Council can assist:

Group

Free Spirit

Purpose, Aim or Mission of the Group:

Music can warm the soul and bring us closer to the Lord! Free Spirit is a group of
people who aim to enrich worship through music - and sometimes have some fun with
other types of music as well. Free Spirit is regularly part of the worship at the Glen
Waverley Uniting Church, but also likes to be part of worship with other
congregations from time to time.
Free Spirit is self-funding; each member contributes $60 per year, used to buy music
and cover other expenses.
Free Spirit operates under a privacy policy in accordance with Glen Waverley Uniting
Church guidelines.

Current Office Bearers:

1. Music director: DebLeigh
2. Music selection and purchase: DebLeigh
3. Music management.
a. Oversight: MariaGillies.
b. Music Database: to be maintained by John Snare who will add music when it is purchased.
c. New music: LiseHales to stamp/number/name/prepare music, ready for use.
d. Music monitors: (at least 1 monitor for each part but other assistance will be required at times.)
i. Sop – Anne W
ii. Alto – Maria G
iii. Tenor – Yan E & Jacob D
iv. Bass - Michael K & Mike F
4. Performance calendar/schedule: JohnSnare – updates on schedule on wiki
5. Roll & performance record: VidaFoo
6. Scarves and ties: JoyAllen
7. Pastoral support (Prayer and care): JoyAllen (sop), JacquiKing (alto), KayeMorgan (Tenor) and ColinKing (Bass)
8. Treasurer: John Snare
9. Historian: John Snare
10. Supper roster: MargaretColvin
11. Stage managing events: LynMaslen

Membership numbers:

33

Usual meeting attendance:

23

Meeting times and days:

Free Spirit practices weekly on Wednesday evenings in the church from 8:00 until 9:30pm.
Free Spirit sings at worship and other events in both with Glen Waverley Uniting Church and elsewhere up to twice a month, including with Glen Waverley Uniting Church worship on the fourth Sunday of each month (except December and January) in 10:00am services.

Locations used by Group:

Practice is held in the Church.

Highlights of the year:

Free Spirit regularly contributed to worship on the fourth Sunday of each month except January.
Free Spirit contributed to:
• The induction of Rev. IanFerguson in January
• Easter worship on Easter Day
• A special service celebrating the 80th anniversary of the Rev. BillMorgan.
• Worship at Burwood Heights Uniting Church in September
Free Spirit along with the Choir of Hope presented a fund-raising concert at Boronia Road Uniting Church in May.

Any needs that Church Council can assist:

None identified

Group

GOMER

Purpose, Aim or Mission of the Group:

A Fellowship group for retired men

Current Office Bearers:

DavidMorgan convenor

Membership numbers:

30

Usual meeting attendance:

13

Meeting times and days:

Mondays 10am

Locations used by Group:

Fellowship area and kitchen

Highlights of the year:

Lots of hot chocolate and some Piatella coffee.
Visits from Di and Chris.
Lots of good conversation.

Any needs that Church Council can assist:

Group

GWSC pancakes

Purpose, Aim or Mission of the Group:

To provide pancakes on a Thursday morning at Glen Waverley Secondary College.

Current Office Bearers:

Loosely organised via Signal app

Membership numbers:

9

Usual meeting attendance:

6

Meeting times and days:

Thursday mornings during school term.

Locations used by Group:

By the music room at GWSC

Highlights of the year:

* Increased numbers of teachers along with the students.
* Closer connection with well being staff.
* Some new recruits.

Any needs that Church Council can assist:

Group

People & Culture

Purpose, Aim or Mission of the Group:

To provide a knowledge, technical support and administration framework for all employment and staffing matters for GWUC.

Current Office Bearers:

Ken Coutts Convenor

Membership numbers:

Katie Haala, Lesley Armstrong , Tess Joyner and John Muir .
Tess Joyner resigned from the Committee in May 2024

Usual meeting attendance:

Usually 4 but have had 5 at one meeting in early 2024. Meetings in 2024 have been replaced by semi regular updates and detailed summaries. Met in Feb2024 and then had 3 full updates and one summary

Meeting times and days:

Saturday mornings Possible – Feb and then cancelled the June and August meetings.
Did have telephone and written update in late August and again in Nov in 2024 as to Perf Reviews both status and process.

Locations used by Group:

Home of Convenor and GWUC Fellowship area– Important to get together in late February 2024.

Highlights of the year:

.-An important year re forward staffing and planning re our staffing mix and fit for the forthcoming 3-4 years with arrival of the 2 new Ministerial team members.
-Meeting with Rev Chris Waddell and initial communication with Rev Ian Ferguson in late 2023 and then upon his arrival. Subsequent health issues impacted Ian’s involvement
--Completion of Extension of contract for Di Paterson and change to Pastor position designation in early 2020 and then renegotiation of Di Paterson’s contract in December 2022 and recently in December 2023 for 2024.
-Manage employment and performance issues for Church Council in terms of our contracts and legal obligations under employment law and awards.
-Review and Updating of Office Manager role and Hours and agreement through Church Council and further extension for another 3 year (from April 2024) with no further salary increment.

-Recruitment process completed with John and Tess and a successful appointment finalised with commencement in September 2023 and agreement to 12 month extension post probation to December 2024. A successful outcome although Ray (Ramoun) resigned in late December 2024 , effective 28 February 2025.
-Review of Office Hours confirmed current arrangements and again reviewed with Joanne in late November 2023 and again in 2024.
-Updated processes and review of our Annual Leave processes and the availing and planning of A/L for 2023 with detailed reporting process successfully implemented.
- Need to review LSL for Di Paterson in Feb 2024
-Agreement as to Office Hours and Staffing over Christmas / New Year December 2024 with Joanne availing of 3 weeks leave.
-Creation of Provision for LSL (annual basis) – Funds accrued for Di Paterson
-Had intended to maintain Office Manual as a working document for GWUC processes. This still requires updating (to be updated after conversion to Xero) delayed again until March / April 2025.
-Maintain our Employment contracts and Personal Records securely. Done
-Manage our salary and allowances records and reporting to Synod P & C and via award reviews and correspondence from CSPS.
- Have had extensive dealings with Synod Payroll CSPS (Michelle Ennis).

Any needs that Church Council can assist:

Group

UCAF

Purpose, Aim or Mission of the Group:

To enable members to share in Christ’s mission, meeting together for Fellowship, Service and Worship.

Current Office Bearers:

President/Secretary: MargaretDuncan
Vice President: BarbaraThompson
Treasurer: NormaSaxton

Membership numbers:

28

Usual meeting attendance:

22/23

Meeting times and days:

First Tuesday of the month 10 a.m. – 12.00

Locations used by Group:

Fellowship area and Room 1

Highlights of the year:

Starting at 10 a.m. the members enjoy morning tea and a chat.
In Room 1 we are blessed with a Devotion presented by a member during the general meeting. Our year started off with a Commitment Service. An interactive Easter Service has become an accepted practice. Each month there after our Guest Speakers were as follows:- Rev. Chris Waddell, Bolton Clarke topic, “Healthy brain, Healthy body”, Lencie Harding, Rev. Ian Ferguson, Bolton Clarke topic, “ Healthy eating and nutrition” For 2 months we had informal discussions sharing life stories and collections.

Any needs that Church Council can assist:

Thank you but we fortunately have no concerns.

Group

Youth Group

Purpose, Aim or Mission of the Group:

to create fellowship, create a safe space, to create an environment where the Good News of Jesus can be shared, where youth can be encouraged to live more like Jesus, to HAVE FUN :)

Current Office Bearers:

Chris Waddell, Lynne Boyer, Nathan Wojak

Membership numbers:

17

Usual meeting attendance:

8-10

Meeting times and days:

Friday 7:00-9:30pm

Locations used by Group:

Church

Highlights of the year:

Numerical Growth since the start of the year, The group forming stronger connections with each other and the church, the implementation of a devotion at in the middle of the night

Any needs that Church Council can assist: