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GLEN WAVERLEY UNITING CHURCH COUNCIL

Meeting held at 7.45pm Wednesday 18 Jul 2012

PROVISIONAL MINUTES

1. Welcome & Apologies.

Executive Meeting: AlaneeHearnshaw, JohnHurst, PeterStewart

*Full Council: BelindaChung, YanEmms, AlaneeHearnshaw, JohnHurst, BeverlyMcGlead, RossMackinnon, PeterStewart, MargaretWilliams.

2. *Caring and Sharing.

2.1. *Devotions:

AlisonClarkson in place of BeverlyMcGlead (See Schedule)

Theme of trvellers. We are all travellers to work or for pleasure, overseas or north to the sunshine. We have travellers in Kenya. Aaron Blakemore and Kelly Skilton have travelled to Assembly. Other forms; life journey. Sometimes across the world. Travelling adds wisdom & experience. Also a journey of faith, aided by study, prayer, sharing. Very important to leaders. Prayer of TIS468.

2.2. *Ministry Team report.

See report appended, or TeamReport201207

Discussion:

• Some people report feeling exposed in, and going to, the children's area.
• That area can be hot during summer.

Action points:

• Appointment of JanClear during Alison's absence. The Ministry Team requests that
  

  • Council approve the appointment of Jan Clear to fill the Seniors’ ministry coordinator role for 5 hours per week in AlisonClarkson’s absence
    

  • JanClear be paid an honorarium equal to 5 hours per week at the rate normally paid to AlisonClarkson during Alison’s holiday.
    

  • Council complete the Finance Committee’s proposed Checklist form
    

  • Council approve these financial arrangements
    

  • That this decision be communicated immediately in writing to the Finance Committee
    

Discussion:

• This is a net positive to the budget.

Agreed

• GGG. Ministry team request council to:
  • Engage a dynamic consultant for 2013 campaign
  • Identify people for a team to
    • progress this year’s focus in October and
    • begin planning for 2013 campaign and beyond

Ministry team to approach people.

2.2.1. Study leave

Rosemary spoke to her Study leave Masterclass.

Discussion about our Public Ministry. Next steps for our groups. How we engage matters.

2.2.2. A Day Report

• Post it notes from the day have been collated, and were tabled.
• This should go to the Missional Groups to plan for next year.

• Also need to look at the 2013 Aims set in OnTheWayTogether process.

2.2.3. Reflection on Big Picture

• Review of focus of the four Missional Groups, across age groups and Congregation / Local / State /Australia / World.
• Thinking can be sequential/analytical, experiential/communal, logical/factual, big picture/wholistic, depending on person and/or circumstances.
  • What are we doing?
  • How are we dong it?
  • Who is doing and who is touched?
  • Why?
  • What if?

Discussion:

• Progression of new people through Hub, Inclusive, Faith, Outreach.
  • Inclusive has the lowest profile so far. Others are telling stories.
• Faith Development is lacking actions beyond the congregation, Chinese Bible Study being a good start.

2.3. *Joys & concerns.

See CouncilConfidential20120718

2.3.1. Passing of members.

Council acknowledges the passing of Ivor de Kretser 3rd July

3. *Starring of items

The chair will ask for extra items to be considered (starred) All not starred item will be noted, or Executive recommendations adopted as appropriate. Items were starred.

4. Confirmation of Minutes of previous meeting.

For confirmation CouncilMinutes20120620

5. Matters arising not dealt with elsewhere.

5.1. Current and approved leave:

• See MinistryTeamLeaveCalendar which will be kept up-to-date.

5.2. AaronBlakemore - payment for casual work for communications work.

The needed donations to fund this to the end of September have now been received and allocated. See here for detailed plan and funding.
Noted

6. Reports from Missional Groups.

6.1. Inclusive Community.

See report appended, or InclusiveReport201207.

No actions needed.

6.2. Faith Development

See report appended, or FaithReport201207.

No actions requested.

6.3. The Hub

No report this month.

6.4. Community Outreach

No meeting this month. Outreaching in Kenya!

7. Elders

• No report.

8. GGG

Discussed under Ministry Team report above.

9. Finance Committee

See report appended, or FinanceReport201207.
Action points:

• Interns: Alanee has signed the Training Contract for Jacob Davey on behalf of the Church. Finance Committee recommends that Church Council should now officially endorse the contract.
  

Executive recommends that the contract be so endorsed.

• Employment Procedures: In the light of recent difficulties and in order to try and prevent a repeat, Finance Committee recommends that in future any matter of employment first be referred to Finance Committee to ensure that sound arrangements to provide funds are in place and to make recommendations to Church Council for approval. A draft employment check-list for use by Council to provide Finance Committee with the information they need is attached.
  

Executive recommends that the checklist be adopted.

• *Growing Generous Givers and Future Planning: Finance Committee recommends that Church Council appoints someone to create and articulate a five-year plan for the Church going forward. This plan would set out the priorities and be the driver for the next Growing Generous Givers campaign.
  

For discussion if not adequately covered above

10. Property Committee

See report appended, or PropertyReport201207.
Action points:

• Does Church Council want individual chairs to be purchased for worship?
  • If required, Property recommends no more than 60 for use in the worship centre and/or Room 1. Total cost $4,200.

In view of the budget, executive recommends that a decision on this be deferred, at least until after the organ fundraising is completed.

11. Presbytery report

No meeting to report on. Council is asked to take not of the following Presbytery events:

• Ordination of Tupé Ieolu on July 21 at 2pm at GWUC.
• Belinda Clear's commissioning as Pastor on 5th August at 4:00pm.

12. *Correspondence

• Request to transfer the Owen family from Walsall, England.
• Request to transfer Mrs Elvie Schmidt to High Street Road UCA
• Thank you from Warren Bartlett for our congratulations.

• A comment about the lack of, and usefulness of, a hearing loop from Keith McKenzie after he attended Peter Barr's funeral. Letter

Secretary to respond, with apology for the delay.

• A request from The Hub and Leisure Time for Council to approve for liability insurance purposes, their plan to apply for information stalls at The Monash Council "Positive Ageing Lifestyles Expo" which will be held on Wed 3rd October 2012 from 10am-2pm at Glen Waverley Secondary College.

13. Other Business

Request from Leisuretime to approve an application for a Volunteer Grant from the Commonwealth Government.

14. Next Meeting

Scheduled 15 Aug 2012 (See Schedule)

15. Tea and Biscuits

RosemaryCarter & JanClear (See Schedule)

Attachments

CategoryCouncil