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GLEN WAVERLEY UNITING CHURCH COUNCIL

Meeting held at 7.45pm Wednesday 18 Jul 2012

PROVISIONAL MINUTES

1. Welcome & Apologies.

Executive Meeting: AlaneeHearnshaw, JohnHurst, PeterStewart

*Full Council: YanEmms, AlaneeHearnshaw, JohnHurst, PeterStewart

2. *Caring and Sharing.

2.1. *Devotions:

AlisonClarkson in place of BeverlyMcGlead (See Schedule)

2.2. *Ministry Team report.

See report appended, or TeamReport201207
Action points:

• Appointment of Jan Clear during Alison's absence. The Ministry Team requests that
  

  • Council approve the appointment of Jan Clear to fill the Seniors’ ministry coordinator role for 5 hours per week in Alison Clarkson’s absence
    

  • Jan Clear be paid an honorarium for 5 hours per week at the flat rate normally paid to Alison Clarkson during Alison’s holiday.
    

  • Council complete the Finance Committee’s proposed Employment Checklist form
    

  • Council approve these financial arrangements subject to Finance Committee confirmation at its August meeting
    

  • That this decision be communicated immediately in writing to the Finance Committee
    

• GGG. Ministry team request council to:
  • Engage a dynamic consultant for 2013 campaign
  • Identify people for a team to
    • progress this year’s focus in October and
    • begin planning for 2013 campaign and beyond

2.3. *Joys & concerns.

2.3.1. Passing of members.

Council acknowledges the passing of Ivor de Kretser 3rd July

3. *Starring of items

The chair will ask for extra items to be considered (starred) All not starred item will be noted, or Executive recommendations adopted as appropriate. Items were starred.

4. Confirmation of Minutes of previous meeting.

For confirmation CouncilMinutes20120620

5. Matters arising not dealt with elsewhere.

5.1. Current and approved leave:

• See MinistryTeamLeaveCalendar which will be kept up-to-date.

5.2. AaronBlakemore - payment for casual work for communications work.

The needed donations to fund this to the end of September have now been received and allocated. See here for detailed plan and funding.
Noted

6. Reports from Missional Groups.

6.1. Inclusive Community.

See report appended, or InclusiveReport201207.

No actions needed.

6.2. Faith Development

See report appended, or FaithReport201207.

No actions requested.

6.3. The Hub

No report this month.

6.4. Community Outreach

No meeting this month. Outreaching in Kenya!

7. Elders

• No report.

8. GGG

Discussed under Ministry Team report above.

9. Finance Committee

See report appended, or FinanceReport201207.
Action points:

• Interns: Alanee has signed the Training Contract for Jacob Davey on behalf of the Church. Finance Committee recommends that Church Council should now officially endorse the contract.
  

Executive recommends that the contract be so endorsed.

• Employment Procedures: In the light of recent difficulties and in order to try and prevent a repeat, Finance Committee recommends that in future any matter of employment first be referred to Finance Committee to ensure that sound arrangements to provide funds are in place and to make recommendations to Church Council for approval. A draft employment check-list for use by Council to provide Finance Committee with the information they need is attached.
  

Executive recommends that the checklist be adopted.

• *Growing Generous Givers and Future Planning: Finance Committee recommends that Church Council appoints someone to create and articulate a five-year plan for the Church going forward. This plan would set out the priorities and be the driver for the next Growing Generous Givers campaign.
  

For discussion if not adequately covered above

10. Property Committee

See report appended, or PropertyReport201207.
Action points:

• Does Church Council want individual chairs to be purchased for worship?
  • If required, Property recommends no more than 60 for use in the worship centre and/or Room 1. Total cost $4,200.

In view of the budget, executive recommends that a decision on this be deferred, at least until after the organ fundraising is completed.

11. Presbytery report

No meeting to report on. Council is asked to take not of the following Presbytery events:

• Ordination of Tupé Ieolu on July 21 at 2pm at GWUC.
• Belinda Clear's commissioning as Pastor on 5th August at 4:00pm.

12. *Correspondence

• Request to transfer the Owen family from Walsall, England.
• Request to transfer Mrs Elvie Schmidt to High Street Road UCA
• Thank you from Warren Bartlett for our congratulations.

• A comment about the lack of, and usefulness of, a hearing loop from Keith McKenzie after he attended Peter Barr's funeral. Letter

• A request from The Hub and Leisure Time for Council to approve for liability insurance purposes, their plan to apply for information stalls at The Monash Council "Positive Ageing Lifestyles Expo" which will be held on Wed 3rd October 2012 from 10am-2pm at Glen Waverley Secondary College.

13. Other Business

Request from Leisuretime to approve an application for a Volunteer Grant from the Commonwealth Government.

14. Next Meeting

Scheduled 15 Aug 2012 (See Schedule)

15. Tea and Biscuits

RosemaryCarter & JanClear (See Schedule)

Attachments

CategoryCouncil