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GLEN WAVERLEY UNITING CHURCH

MINUTES OF THE MEETING OF THE CONGREGATION

held in the Worship Centre at 11:30am on Sunday 6th March 2016 - following the 10:00am Combined Worship service.

MINUTES

1. Welcome and Apologies

Apologies from; SusanStringer, NeilLeister, FionaLeister, LesleyArmstrong, HeatherHon, KatMann, JasonMann, LynnPeters, AlanBarnard, DeirdreReynolds, ElwynPederson, BlairFeenaghty

2. Prayer and Devotion

• NeilPeters opened the meeting with a prayer.

3. Election of Chairperson

• WarrenGreenwood presented nominations for the election of John Snare, which was supported by KenCoutts and DavidMorgan.

• JohnSnare’s appointment as new Congregation Chairperson was supported by the congregation.

4. Confirmation of Minutes of Meeting held on 24th November 2015

• See CongMeetingMinutes20151124

• No concerns

• Congregational show of appreciation to WarrenBartlett for his years of service.

5. Matters arising from the previous Minutes

5.1. SusanKaroly filled the role as Presbytery Representative.

5.2. Church lighting upgrade is nearly completed.

6. Correspondence

No correspondence

7. Presentation of Financial Statements for year 2015

2015 Actuals were higher than budgeted due to a surplus of $31,600.00.

8. Reports and Recommendations

8.1. Church Council Vision & resources

• Presented by HelenStewart

• Church Council identified areas of Ministry and the resources required. The areas identified were;
  • Continuing to build connectedness and genuine community.
  • Cross-cultural/External Relationships
  • Nurturing faith development, sharing, questioning and exploration.
  • Raising GWUC’s profile by serving our local community.

8.2. Extension of AlaneeHearnshaw's appointment

GWUC Congregation requests Port Phillip East Presbytery to extend the placement of AlaneeHearnshaw for up to 5 years.

• “Under UCA regulation 2.6.8(a) “Any extensions shall require 2/3 majority by secret ballot of those present in each of the meetings of the Church Council, the Congregation and the Presbytery.”

A ballot was conducted and votes counted showed a strong affirmation of Alanee’s continuing ministry with GWUC.

Background papers.

• For the visioning process, please see VisioningProcess2014 and the links on that page.

• For the proposed ministry team makeup to implement this vision, please see MinistryTeamConsiderations

• For the resulting proposal, please see here.

• For the presentation made to the meeting, please see presentation to Congregational meeting

8.3. COP report/recommendations

• Outreach Committee to recommend COP Committee membership - NeilPeters

9. Other Business

9.1. Concerns regarding Stewards Roster support – LynnBoyer

• Support urgently required

9.2. Congregation Chairperson

• JohnSnare gave thanks for the work and commitment given by outgoing Congregation Chairperson WarrenGreenwood.

9.3. Uniting Church becoming an incorporated body

• GraemeFrecker referred to the letter from the Synod General Secretary that the Synod is having discussions about the Uniting Church becoming an incorporated body. The meeting resolved to ask Church Council to investigate the effect of incorporation on the Glen Waverley congregation.

9.4. Office Business Hours

• Current office hours are from 10am – 2pm, Monday to Friday
• Motion to extend hours to 9am – 5pm, Monday to Friday
• Financial impact of extended hours
• Agreement of meeting not consensus

• Matter referred to ChurchCouncil

10. Benediction

• JohnSnare ended the meeting with a prayer.