GLEN WAVERLEY UNITING CHURCH

MEETING OF THE CONGREGATION

To be held in the Church at 11:30am on Sunday 5th March 2023 - following the 10:00am Combined Worship service.

A printable version of this agenda and key documents is attached here.

AGENDA

1. Welcome

2. Prayer

3. Confirmation of Minutes of Meeting held on 11th November 2022

The minutes of the November meeting of the congregation are at CongMeetingMinutes20221120

4. Reports and Recommendations

4.1. Ministry Team Report

Some good news about some of our programmes (for information)

4.2. Church Council Report

4.3. Joint Nominating Committee (JNC) Report

4.4. Finance Report

Treasurer or delegate (for information). Documents supporting the finance report are attached here.

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4.4.1. 2023 Budget

The Finance committee reports that the Budget for 2023 has been accepted and approved by Church Council and is approved for implementation.

4.4.2. 2022 Finance Report

The Finance Committee have provided detailed Reports of the Profit and Loss together with Balance Sheet for the financial Year 1 January 2022-31 December 2022. They have also provided detailed explanations. These have been accepted and approved by Church Council and are presented to the Congregation for review and approval/ confirmation. A summary will be presented to the meeting.

The Finance Committee recommends that these Financial Accounts and Statements be approved by the Congregation.

Proposed Resolution: This meeting of the Congregation of the Glen Waverley Uniting Church approves the Financial Accounts for 2022 as presented and approves submission to our External Auditors for Review and Certification.

Proposed by KenCoutts, GWUC Treasurer

4.5. Establishment of The GWUC Future Fund in 2023

The meeting of the congregation in November 2022 approved a proposal concerning the endowment fund that included establishing a 'new Endowment fund'. A detailed proposal has been submitted and approved by Finance Committee and Church Council to enable the establishment of a new GWUC Future Fund from March 2023 and associated actions. A summary will be presented to the meeting.

4.6. People and Culture Report

5. Congregational Outreach Projects

Discussion of how we want to proceed with congregational outreach projects this year.

While selection of outreach projects is a matter for the congregation, in the recent past the Community Outreach Mission Group has led us. FairlieMackinnon has advised that the Outreach Mission Group no longer operates and the she is no longer able to lead it. While it is possible that a new Outreach group may be formed, this meeting needs to decide how to proceed with planning to allocate the proceeds of this year's fete.

One option is to allocate funds according to the 2021 COP Panel's recommendations because, due to Covid-19 these projects received no funding. The 2021 proposal was that funds should be distributed to the following groups: The GWUC Welfare Committee, Friends of Baguia (Timor Leste), Friends of Ermera (Timor Leste), Diocesan Project Jagriti Bhalai Kendra (Northern Eastern India). The 2021 proposal, also proposed but not funded in 2022, are attached here. If we adopt this approach, the proposers of these projects could be asked to check that the projects are still needed and report back to the July meeting of the congregation.

Alternatively, we could appoint a 2023 Congregation Outreach Project selection committee at this meeting and ask them to seek submissions and recommend projects to the July meeting of the Congregation.

Proposed Resolution: This meeting of the Congregation of the Glen Waverley Uniting Church accepts the 2021 proposed Congregational Outreach Projects for distributing the proceeds of this year's fete.

or

This meeting of the Congregation of the Glen Waverley Uniting Church appoints (names to be added) as the 2023 Congregational Outreach Project selection committee and asks them to follow the usual process to produce recommendations for the July meeting of the congregation.

6. Other Business

6.1. Sunday Morning Worship Times

What does the congregation think about the suggestion that the 9:15 and 11:00am services be combined each week and worship held at 10:00am? (The 8:00am and other worship activities would continue with their current arrangements.)

While this is is the responsibility of Church Council, this discussion may help them.

6.2. Facebook

Sachin Remson to say a few words about our Facebook presence.

7. Benediction

After the close of the meeting, please stay for a light lunch and a chat.