See also LeisureTimeRecordBooks

4.7.14 Leisure Time Secretary

The Secretary’s duties are:

• assist in preparation of the agenda for Committee meetings and the AGM
• keep a record of correspondence, including emails
• prepare and distribute Minutes of all Committee meetings and the AGM
• maintain the list of volunteers and all their contact details
• notify the Committee about changes to the volunteer list
• write letters of thanks to retiring volunteers on behalf of the Committee
• prepare any letters on behalf of the Committee
• prepare notices for guests regarding holiday dates, other special information
• maintain the guest list, including contact details and next of kin and distribute copies of the list to committee and to Black and White folders
• following the AGM, forward Minutes, the Annual Report and the Financial Statement to the Secretary of Church Council
• Produce, print and distribute Leisure Time Newsletter
• maintain photographic records of guests and outings, to be displayed in ways and at times as requested by Committee. Obtain written permission from guests for use of photos in displays in the church or other publications/venues
• maintain documents/photos of historical significance for Leisure Time archives
• make bookings of church rooms for all Leisure Time days and meetings
• provide other secretarial assistance to the Coordinator, as may be requested.