SafetyLeisureTimeSecretary

4.7.14 Leisure Time Secretary

The Secretary’s duties are:

assist in preparation of the agenda for Committee meetings and the AGM
keep a record of correspondence, including emails
prepare and distribute Minutes of all Committee meetings and the AGM
maintain the list of volunteers and all their contact details
notify the Committee about changes to the volunteer list
write letters of thanks to retiring volunteers on behalf of the Committee
prepare any letters on behalf of the Committee
prepare notices for guests regarding holiday dates, other special information
maintain the guest list, including contact details and next of kin and distribute copies of the list to committee and to Black and White folders
following the AGM, forward Minutes, the Annual Report and the Financial Statement to the Secretary of Church Council
Produce, print and distribute Leisure Time Newsletter
maintain photographic records of guests and outings, to be displayed in ways and at times as requested by Committee. Obtain written permission from guests for use of photos in displays in the church or other publications/venues
maintain documents/photos of historical significance for Leisure Time archives
make bookings of church rooms for all Leisure Time days and meetings
provide other secretarial assistance to the Coordinator, as may be requested.