See also LeisureTimeRecordBooks

4.7.28 Leisure Time Outings Committee and Outings Guidelines

The Outings Committee (OC) is responsible for the selection, organisation, implementation, management and follow up of Leisure Time activities on designated “outing” days and the Christmas Breakup/lunch.

The OC shall consist of between 4 and 5 members, the majority of whom shall also be Committee members. The OC may coopt additional member(s) if extra specific personnel are needed.

The OC is also responsible for the preparation supervision of the Outings Guidelines (attached).

The Outings Convenor is responsible for providing a verbal or written report at Committee meetings about past and upcoming outings

Selection of activity

In assessing the suitability of an outing the prime consideration must be the safety and comfort of the guests. All venues must be checked by OC members in accordance with the Outings Guidelines, before confirming the activity. Venues should be confirmed at least 3 months prior to the outing date. It is desirable that the year’s program be determined early in the year.

Organisation

Prior to the outing the OC shall, within the time frames of the Guidelines,

Implementation & Management

The essence of the management of the day is the safety and comfort of the guests. Important factors are:

Follow Up

Follow Up is required both to meet the requirements of the Council Outing Grant and more importantly, to assist in future planning. Follow up should consist of

Christmas Function

The OC liases with the Coordinator, the Kitchen Coordinator and the Day Leaders, but has the responsibilities below, many of which will be delegated:

Outings Guidelines

Outings are planned and conducted in accordance with the following guidelines.

Activity Selection Guidelines

The following factors must be considered

Organisation Time Tables

The Outings Committee should finalise the selection of an activity at least 6 weeks prior to the event date. The following timetable is then required.

At Least -

Within 2 weeks after the event complete a draft of the financial & satisfaction report for the Monash Council.

Essential Equipment List

SafetyLeisureTimeOutingsCommitteeOutingsGuidelines (last edited 2017-11-19 06:39:42 by JohnHurst)