SafetyLeisureTimeDayLeaders

4.7.23 Leisure Time Day Leaders

The Day Leader’s duties are:

ensure that our first priorities are
- our Duty of Care to guests
- the development of positive relationships with and between guests, and
- to reduce social isolation or loneliness by building a sense of belonging
monitor the whole session to ensure that guests are feeling welcome and respected
delegate duties to other hosts and supervise their interactions with guests
spend some time chatting to each guest and note any problems or issues in the White Folder
plan the program for the day and bring any resources needed. This may include craft, a speaker, games, discussion or other appropriate activity
distribute notices to guests from the Secretary or Outings Committee
with the assistance of hosts, organise the set up, pack up and the timely movement of guests according to the following (flexible) schedule:

Arrive and work with other hosts to set up furniture in fellowship area and Room 1. Include chairs with arms for some guests.
Have any materials needed for activity time ready.
Collect White Folder from Leisure Time cupboard and check for any recent information about guests.
Get out tin/s of name badges and distribute badges to hosts.
Walk to meet guest/s if needed.

Fellowship area

Greet guests as they arrive.
Supervise/assist guest movement to chair in fellowship area.
Hand out name badges to guests, assist with pinning if needed
Serve morning tea.
Spend time chatting with guests and gather any special news.
Record attendance in White Folder
Advise kitchen leader of guest numbers for the day and those with special needs (diabetics) and confirm time for serving lunch

Room 1

Supervise/assist guests to move into Room 1
Make a general introduction to the session, including welcome of new guests, other guest news, any joys or concerns, special events and any upcoming outings.
Lead a gentle exercise program (seated), if wanted.
Lead the day’s planned activities

Fellowship area

Say grace.
Serve meals from kitchen counter to guests, ensuring that special diets are given to correct guest.
Check if there are birthday/s to celebrate (info on guest list in White Folder), and organise the distribution of cake and signing of a birthday card
Collect money ($7) from guests and record in Host Cashbook.
Mingle with guests and encourage interactions between guests
Record any other information about guests in White Folder
Begin the Day Leader checklist in the White Folder

Ensure that all guests are collected to go home and supervise/assist them to vehicles or off the premises
Record the day’s activity and complete the Day Leader checklist in the White Folder, then return it to Room 2 cupboard
Make sure all windows are closed, and Leisure Time cupboard in Room 2 is locked
Turn off lights, heaters and fans for all areas used, including toilets.
Leave floors clean in fellowship area and Room 1
If there is no-one else in the building, lock external doors at the bottom and leave via the hall door, ensuring that it locks behind you

in the event of a guest becoming unwell, discuss the situation with the guest and call the nominated contact person (see Black Folder for details) to confirm arrangements for going home/elsewhere. In the event of a guest having a fall, or becoming seriously unwell, call an ambulance immediately from the office phone or the emergency phone in Room 3. Contact the nominated contact person (see Black Folder for details) as soon as possible. The guest may be moved to the couch in the ministers’ vestry if it is safe to do so. In this case, one host is to remain with the guest. Medical details (confidential) for each guest are also listed in the Black Folder – these may be requested by ambulance officers.
in the event of any accident or incident relating to guest/s or volunteer/s, apply first aid, give whatever assistance may be required and monitor the situation. An Incident Report Form is to be completed as soon as it can be done. Blank forms are kept in the White Folder. Originals of completed Incident Forms are filed in the church office and a photocopy is retained in the back of the Black Folder.
record any illness or accident which occurs during Leisure Time on the guest’s page in the White Folder and notify the Coordinator as soon as practicable

ensure that any information needed by other Day Leaders is recorded in White Folder
phone the leader for the following week if there is information which will be needed prior to the day
attend Care & Communication meetings (with other Day Leaders and Coordinator) and contribute to general planning for the benefit of guests, including new activities, ideas or resources
notify Care Secretary if there are guests or helpers to whom card should be sent
record any personal out-of-pocket expenditure in Host Cashbook and collect reimbursement from the Host’s cash tin. For expenditure greater than $20, prior approval must be sought from the Committee.