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=== Government changes from June 22, announced June 14 ===
 * [[https://www.dhhs.vic.gov.au/religion-and-ceremony-restrictions-covid-19#what-kind-of-services-or-ceremonies-can-be-held-at-a-place-of-worship|Announcement]] has:
  * "From 11:59pm on 21 June, Places of worship can open for private worship or small religious ceremonies for up to 50 people, as well as the minimum number of people reasonably required to perform the service or ceremony. The one person to four-square metres rule needs to be followed. Groups of family or friends can be no larger than 20 people and be divided into separate seating areas like a balcony or tier"
 * Capacities of our rooms under the 4 sqm per person are given above.

Link to CovidResponseMarch18 > CouncilAgenda20200528 > CouncilMinutes20200528

Opening after Corona Virus Lockdown

An ongoing collection of material about opening the church buildings beyond the COVID-19 lockdown.

1. DHHS cleaning advice March 20

CleaningDisinfectingCOVID-19_20March2020.pdf

2. Synod advice May 14

  • Duncan Mcleod wrote:
    • This afternoon we received a letter from the Moderator encouraging us as UCA congregations to carefully consider the ways in which we will maintain the safety of our members, even while the Victoria Government begins the loosening of restrictions related to COVID-19. I have attached the two associated documents prepared by the Synod that help us prepare for the time when we do start meeting in person and visiting our members again. I remind you that the General Secretary Mark Lawrence yesterday strongly advised congregations not to start meeting in person this Sunday. Please read through the current Frequently Asked Questions document, and the Checklist for Congregations.
  • VIC-COVID-FAQs-May-14.pdf

  • CHECKLIST-FOR-CONGREGATIONS.pdf

3. Notes from Synod Zoom meeting May 15

4. Meeting of Property / Ministry / Council representatives May 19

4.1. Background

On May 20th Neil, Joanne (office), David Morgan (Safe church/ CC secretary), Glyn (CC chair) and Warren (Property) [Re-opening Task Group – possible name] met to consider and plan for re-opening of the church complex.

This followed extensive consultation with Synod and Presbytery.

Church council’s responsibility and role is outlined below by the Presbytery.

  • The core message this week is that church councils are responsible for careful planning and implementation of safe practices, well before opening up our buildings, running church gatherings in homes, or restarting pastoral visitation. The Presbytery, and the Synod, are encouraging congregations to keep their members safe rather than rushing into opening up our buildings. (Port Phillip East Presbytery: ‘Preparing for the transition period’ Zoom Meeting 15 May).

    Please read above and a number of other relevant documents before our meeting. They have been attached above.
    We also read:

    Values and principles (courtesy of John Squires, Canberra Region Presbytery)

    • Gathering for worship is important, but safety of people is more important.
      Safety of people is more important than income.
      Weakest or most vulnerable are the test for any decision we make
      Relationships with others are our first priority.
      Loving our neighbour takes priority over programs and activities
      We have a commitment to the common good—the good of all people in society
      We need to ensure the safety of vulnerable people in leadership (ministry leaders, both ordained and lay)
      (Port Phillip East Presbytery: ‘Preparing for the transition period’ Zoom Meeting 15 May).

4.2. Notes from meeting on May 20th

4.2.1. When are we able to re-open the church?
  • Presbytery continues to recommend all meetings/ groups meet on-line
    Now to end of May – legally 0 groups because more than 10
    Church Council to reconsider possibilities when government regulations are relaxed and Presbytery sees safer way forward.

4.2.2. Process for groups to re-open
  1. Single point of approval: CC to approve
  2. Apply to CC in writing
  3. Between CC meetings CC to delegate re-opening decisions to working group – Neil, Glyn (CC Chair), David Morgan (Safe Church), Warren (Property), Joanne (Office) [Re-opening Task Group]
  • After approval Property Committee Chairperson and Office Manager will communicate directly to group leader re requirements

    Notice sent to all group leaders to outline requirements e.g.
    For each gathering Leader personally responsible for recording attendance details, ascertaining numbers, ensuring no one unwell, cleaning afterwards, etc.
    Toilets high risk: need to be cleaned after every group uses.
    Kitchen closed; review when appropriate
    Discourage vulnerable people from putting themselves at risk

4.2.3. CLEANING
  • Before opening building to groups: deep clean over 2 weeks
    2 stages:

    1. Property (Fairlie) to organise roster of volunteers – in small groups – 5-6 (?) at a time
    2. Then professional cleaners do toilets
    When complex reactivated and groups are back:
    1. Each group cleans toilets/ door handles, etc after each use (Like a shift change in a workplace) – entrances are high risk because all pass through.
    2. Toilets cleaned commercially 6 days per week

4.2.4. WORSHIP: some ideas/ possibilities from meetings with presbytery
  • Shorter services
  • Singing and choirs problematic because breath projected and spreads more virus.
    • singing or hum?
  • Serious thought will need to be given to the practicalities around consecutive worship services

4.2.5. HIRE GROUPS
  • start later

4.2.6. Staffing of office
  • Suggested Joanne return to office when church groups operating
    If they begin in smaller numbers, consider returning part time

4.3. Recommendations to CC

From this group.

  1. As we are one congregation, we should not recommence worship until circumstances make it possible for all services to begin
  2. Complex remains closed – no usual activities
  3. Groups such as, UCAF, Badminton and Table Tennis, Playgroups, Friday Bible Study, Choirs, LeisureTime, Men’s Group, Cooee, Hub not to commence until after state laws allow meetings of groups up to 50 people, but Church Council will also decide based on age of guests, volunteers, high risk individuals and support persons. Space requirements per person also relevant.

  4. Prioritise the vulnerable
  5. Each Church Group must seek permission to recommence and when approved the Office manager will issue instructions for that group. Church Council to consider all Synod recommendations on risk and age.
  6. Authorise Re-opening Task Group to manage between CC meetings
  7. Involve Communications Committee using all channels
    1. Need to help everyone understand where we are
    2. Design and create signage, forms, etc before re-opening

Glyn Howells
Chair
Church Council
Glen Waverley Uniting Church
20 May 2020

5. Synod advice May 21

See VIC-COVID-FAQs-May-21.pdf

6. Government update 24 May

GovernmentLockdownUpdateMay24.png

One politician's summary of the changes included:
Frustratingly, the legal directions which underpin these changes are yet to be released by the Victorian Government, which makes it difficult to answer detailed questions about their impact. I expect they will be posted here closer to June 1 when they take effect.

Health Department now has: Places of worship can open for private worship or small religious ceremonies for up to 20 people in a single undivided indoor space, subject to the four square metre rule plus the minimum number of people reasonably required to perform the service or ceremony.

7. Hospitality Industry Guidelines 26 May

8. Church Council meeting May 28

Council adopted the recommendations above from the Re-opening Task Group and the following statement.

Having considered the post June 1 regulations from government, and advice from Synod, Church Council agreed to the following guidelines to apply from June 1 to June 22. Given the requirements of fewer than 20 persons and 4 square metres per person in a room of a church building, no meetings will be held at the church during this time. The complex remains closed.
While it may be legal for people to meet in homes, with fewer than 20 persons able to maintain 1.5m between them, that does not mean that it is advisable. Certainly no member should be pressured to attend. Whether to attend should be a free and considered decision of each member, considering their own health, exposure and vulnerability situations. Church Council cannot endorse such meetings as church groups.

9. Synod advice May 29

See VIC-COVID-FAQs-May-29.pdf

10. Advice on room sizes

From WarrenGreenwood 3 Jun 2020. Updated June 13.

Room

Dimensions

Persons at 4sqm/person

Chapel.

6x9 = 54

12

Room 2.

6x6.5 = 39

10

Room 3.

6x6.5 = 39

10

Room 4.

9.5x4 = 38

9

Hall.

18.5 x 12 = 223

55

Church

73

Fellowship

12

11. Synod advice June 4

See VIC-COVID-FAQs-June-4.pdf

12. Presbytery Zoom seminar on OH&S / COVID-19 June 5

The video of the session is available on the Presbytery’s YouTube channel. https://www.youtube.com/watch?v=xz6vECc3554. Some sections have been edited for purposes of clarity of advice.

You are welcome to share the link to the video with other members of your congregation.

Some points of advice relating to rental groups and contractors

  1. If your buildings are being used by different groups, including your own members, the congregation (church council in particular) is responsible for overseeing risk management, including the orientation/induction of contractors and rental groups.
  2. Cleaning and sanitisation is required between each group using any part of the building.
  3. Once you have updated contractors and rental groups on our new standards, they need to do their own risk assessment and management plan and follow it.
  4. It would be wise for congregations to be able to have a way to monitor agreements, including attention to entrance and exit processes, standards of cleaning and sanitisation, physical distancing, keeping of contact registers, and attention paid to food hygiene. This can be done through a signed checklist and the occasional spot check.
  5. Rental agreements and licenses can be amended to include the new requirements.
  6. Should a COVID-19 outbreak occur in a way that is linked with our building, a professional deep cleaning process is required. This can costs thousands of dollars. We are also at risk of being fined if we are found to have been negligent.
  7. The Presbytery is aware that there is often pressure on congregations to open up their buildings, from rental groups, and from a financial perspective. However, the principle of keeping people safe is still our key priority at this time. Take the time required to assess risks, address them and only proceed once you’re sure that you have people, plans and resources needed to open up again.

Elnura Dulakovic, Synod OH&S officer, can be contacted by email at <elnura DOT dulakovic AY victas DOT uca DOT org DOT au>

A user guide to opening our buildings will be ready on the Vic Tas Synod website next week.

13. Government changes from June 22, announced June 14

  • Announcement has:

    • "From 11:59pm on 21 June, Places of worship can open for private worship or small religious ceremonies for up to 50 people, as well as the minimum number of people reasonably required to perform the service or ceremony. The one person to four-square metres rule needs to be followed. Groups of family or friends can be no larger than 20 people and be divided into separate seating areas like a balcony or tier"
  • Capacities of our rooms under the 4 sqm per person are given above.

OpeningAfterCoronaVirus (last edited 2022-03-09 11:13:17 by DavidMorgan)