The Glen Waverley Uniting Church PSALTER
Minutes of Finance Committee Meeting: 14 th February 2017, commenced at 7.35pm.
Present: Warren Greenwood, Ashley Irvine, Neil Peters, Matt Graham. <<BR>
Apologies: Nil
Confirmed Minutes of meeting of 13 th December 2016.
1. Prior matters:
Ashley still to contact Ken Hutchinson re: 2016 planned giving analysis, will do so before next finance meeting.
Kombi ministry update: Alanee has committed to put the Kombi onto the market by the end of February 2017.
2. Agenda:
- Church security installation and cost: Warren advised he has received a quote from KW I.T. (as recommended by our locksmith, and a Mt Waverley church who has used them), for security cameras, recording device, monitor and panic (personal) alarms. The cost is approx. $4,600 and would be an unbudgeted property expense. Warren to write a short note to church council (meeting scheduled 22 February 2017) for them to be aware of this installation.
- Endowment Fund opportunities: Warren has been contacted by Terry Chung who wishes to increasingly promote the endowment fund. Terry and Peter Stewart will work on ways to do this and advise council later this year.
- EFPTOS option in office: Warren has suggested GWUC have some sort of EFTPOS machine/tablet/etc in the office for those who wish to use it. Westpac Bank were most unhelpful when asked and their fees were very high considering our likely usage. A non-specific bank option is a company called ‘square’, which will suit us much better. It can be used, for example, for payment of weddings/funerals/hires/etc, on the spot rather than wait till the hirer pays us. Matt has had some experience in commencing this and will contact Synod to see if they may be able to use their size to get a better deal for us.
- Update on money counters (Matt): Given the issues we have with counting on a Sunday, we are going to trial a count during the week, needing only one person and the office person (who will also be in attendance). Matt has drafted a note to the 20 or so counters on the roster advise of this. NB: this new procedure will require a police check, which will be reimbursed to each person. Heather or Wendy will advise the preferred day/time, and we will trial for 3 months.
2016 P&L Report: Ashley presented a full year profit & loss statement, showing a preliminary surplus of approximately $38,000.00. We were within 1% of budgeted planned giving income. Reports to be shown at the congregational meeting scheduled for 6 th March 2017. Ashley unsure if he can attend, otherwise Warren to present.
- Treasurer/Bookkeeping tasks: given Wendy has now completed a MYOB course we will soon expect her to perform more of the bookkeeping tasks, in case Heather is not able to. Ashley to revise office PD to include these are listed, so to reduce his hours at the GWUC office. Suggest we also review signatories as Matt is willing to be included and perhaps remove some that no longer wish to be one. Will trial this for a few months, but still strongly suggest this position would more favourably suit someone without full time employment.
3. General:
- FYI only: Alison will be retired from her seniors’ ministry position at the start of March and we have Diane Paterson commencing as a pastoral work from 20 Feb 2017.
- National Broadband Network (NBN): Warren advised that this will be rolled out soon and GWUC should be ready to switch over sooner rather than later.
- A replacement telephone system is needed for office, rooms within the complex and the manses. He has a quote of ~$5,000. Finance agree that it will paid from the deferred maintenance reserve.
Meeting closed at 9.50 pm.
Next meeting: scheduled for Tuesday 14 March 2017 at 7.30pm at GWUC.