GLEN WAVERLEY UNITING CHURCH

MEETING OF THE CONGREGATION

To be held in the Church at 12:00pm on Sunday 20th November 2022 - following a shortened 11:00am worship.

A printable version of this agenda and key documents is attached.

AGENDA

1. Welcome and Apologies

Apologies:

2. Prayer

3. Appointment of Chair

As advised at the March 2022 meeting of the congregation, nominations are sought for chair of meetings of the congregation for a period of five years. John Snare is one candidate.

Proposed resolution: This meeting of the Congregation of the Glen Waverley Uniting Church appoints xxxx as chair of meetings of the congregation for a period of five years.

4. Confirmation of Minutes of Meetings held on 14th March 2022 and 11th September 2022

The minutes of the March meeting of the congregation are at CongMeetingMinutes20220306

The minutes of the September meeting of the congregation are at CongMeetingMinutes20220911

5. Report of Election of Church Councilors

Following an election on 6th November 2022, AlisonClarkson, VidaFoo, SusanKaroly, and WendyPepper were elected as Church Councillors for 2023. A report of the election is at CongMeetingReport20221106

6. Reports and Recommendations

6.1. Ministry Team Report

Some good news about some of our programmes (for information)

6.2. Church Council Report

6.3. Finance Report

6.3.1. 2023 Budget

A summary of the proposed budget for 2023 is attached.

Proposed Resolution: This meeting of the Congregation of the Glen Waverley Uniting Church approves the Budget for 2023

Proposed by KenCoutts, GWUC Treasurer

6.3.2. Endowment Fund

The endowment fund no longer suits the needs of the congregation. It is proposed to change the arrangements for bequests and the funds in the endowment fund. Infomation concerning background and recommended action follows the budget information in the budget document.

Proposed resolution: This meeting of the Congregation of the Glen Waverley Uniting Church approves the following proposal.

The Functions and Framework of our Current Endowment fund have been made largely obsolete through changes implemented through Synod as to the receipt and use of Bequests and gifts. All Bequests and gifts with defined tied actions and processes now being centralised through Synod Secretariat.
Authorise FinanceCommittee to initiate actions to close the existing Endowment fund and develop processes for a new Endowment fund to enable receipt by GWUC of untied bequests. This Fund to be maintained within the GWUC.
Agree to recommendations to close and terminate the existing Endowment Fund framework. Terminate the associated rules where capital received is/was assumed as perpetual capital and for interest to be available for projects progressed through ChurchCouncil and approved by the Congregation.
Existing Endowment fund will be closed by approval from the congregation with funds to be transferred in total being Capital and Accumulated interest to a Reserve within the Equity Section of GWUC Balance Sheet from the date of the Congregation Meeting but not later than 31 December 2022.
Confirm the development of a revitalised Endowment fund and associated rules, following the decision to cancel and close the existing fund, because its functionality/definitions have had been compromised by the Changes of Synod.
Complete a formal letter to the existing Trustees thanking them for their involvement. This to be signed off by Chairperson of Church Council and Treasurer. There will be no Trustees under the new Fund because it will operate within the controls of GWUC Balance Sheet and the authority of Church Council and FinanceCommittee.
Develop new rules for use of the Existing funds transferred from the independent Endowment fund to the Endowment fund reserve within GWUC Balance Sheet.
Continue to complete independent Audit of the existing Endowment fund through our auditors Yates and Partners for the FinancialYear 2022.
From 2023 year the Endowment fund will sit within our GWUC Balance Sheet and will be Audited as part of GWUC and not as a separate entity.
Complete new definition and processes for a new Endowment fund. Undertake the development of a new detailed marketing profile for Bequests (untied) for presentation to GWUC congregation in early 2023.