Diff for "AnnualReport2019"

Group

Broadcast Ministry

Purpose, Aim or Mission of the Group:

To provide a broadcast of selected worship services. To record and create DVD's for distribution to GWUC members and other interested parties. To create and support an in home and ministry. To record significant worship and other events.

Current Office Bearers:

Co-Ordinator - WarrenGreenwood

Membership numbers:

4

Usual meeting attendance:

4

Meeting times and days:

As required Online or on site

Locations used by Group:

Wherever needed - but often online

Highlights of the year:

o Continued close relationship with Beeac;
o Special worship support for Johnsonville;
o Support and help of other congregations wanting to start a broadcast ministry;
o The ongoing and awesome manner in which the ministry team are inclusive to our broadcast churches;
o Visits to many of our partner congregations during the year;
o Training young “Levi” in supporting tasks;
o Commencement of live Youtube broadcasts allowing any number of people, anywhere to watch our two primary services;
o The relationship developed with partner churches using our worship material

Any needs that Church Council can assist:

Broadcast (including sound and vision equipment generally) equipment is ageing and showing signs of disrepair due to extensive use by many groups and people. Grant monies have been expired and some high cost equipment will need replacement. It has been approved in the 2020 budget as Deferred Maintenance expense.
It would be helpful if Church Council continues to see this as a priority ministry and outreach task for resourcing.

Group

Church Council

Purpose, Aim or Mission of the Group:

“The Church Council shall give priority in its life to building up the Congregation in faith and love, sustaining members in hope, and leading the Congregation to a fuller participation in Christ's mission in the world. This priority shall be reflected in the agenda of its ordinary meetings.” (UCA Regulation 3.1.2a)

Current Office Bearers:

GlynHowells (Chair)
DavidMorgan (Secretary)
KenCoutts (Treasurer)

Membership numbers:

11 See CouncilGroup

Usual meeting attendance:

9

Meeting times and days:

Monthly meetings, usually on the fourth Wednesday of the month

Locations used by Group:

Room 2 GWUC

Highlights of the year:

Welcoming new members.
Signing up to the Presbytery Mission project and meeting with CraigMitchell.
Initiating Chinese Dad's Playgroup.
Receiving several substantial bequests, and funding the ChoirOfHope from one of them.

Any needs that Church Council can assist:

Group

Communications

Purpose, Aim or Mission of the Group:

The Communications Committee is a sub-committee of the Church Council. The Communications Committee works to ensure that information about the life of the congregation is readily available to interested people and that members of the congregation know what is going on.
Specifically, the Communication Committee's role is to:
1. oversee and coordinate all communications across the congregation ensuring that they are done in a timely and inclusive manner;
2. introduce new methods of communication as appropriate;
3. facilitate the production of a church magazine (currently called NewView) in a variety of formats (to bring the congregation together through the use of information and entertainment);
4. ensure that all church communications are clear, appropriate and that no bias or offensive content is present;
5. continue to develop our online and web presence as an outreach activity;
6. maintain all brochures and promotional material used by GWUC;
7. seek to make best use of community material to publicise events and activities at GWUC;
8. liaise with Property Committee and make use of, and manage, any external signage;
9. take advantage of free promotional media wherever possible (i.e. Real Estate boards);
10. publicise and communicate Presbytery and Synod activities and events; and
11. encourage, support and assist all forms of communications in GWUC

Current Office Bearers:

Coordinator: JohnSnare

Membership numbers:

7

Usual meeting attendance:

5

Meeting times and days:

First Monday of the month when possible. In 2019 there were five meetings.

Locations used by Group:

A meeting room at the church.

Highlights of the year:

1. The Glen Waverley Uniting Church web and wiki pages continue to be maintained. Both of these see very active use.
2. Working with Jo Boldiston to support routine communications.
3. Working to improve our Facebook effectiveness, including a workshop on social media.
4. Updating documention of our multiple communication channels (see CommunicationsChannels).
5. Contribution of a Christmas tree to the 2019 Advent celebrations.

Any needs that Church Council can assist:

We are seeking at least two new members for the Communications Committee. Preferably at least one would have a passion for using social media as a communications channel.

Group

Cooee

Purpose, Aim or Mission of the Group:

Sharing of lunch and a game of Scrabble

Current Office Bearers:

PamelaMcMaster

Membership numbers:

3

Usual meeting attendance:

2

Meeting times and days:

Every Friday at lunchtime

Locations used by Group:

Fellowship area

Highlights of the year:

Seeing the other activities going on around us, especially the children with hearing difficulties and the Christmas trees.

Any needs that Church Council can assist:

Group

Finance Committee

Purpose, Aim or Mission of the Group:

To provide full financial and accounting processes, reporting and administration for GWUC. Using current technology and records management whilst liaising with appropriate external suppliers in compliance with current GAAP requirements.

Current Office Bearers:

KenCoutts, Treasurer

Membership numbers:

Rev NeilPeters, WarrenGreenwood, AndrewAdams, BenKreiger, MattGraham

Usual meeting attendance:

5 or 6

Meeting times and days:

7.30pm- 9.30pm 2nd Tuesday alternate Months

Locations used by Group:

Office at GWUC

Highlights of the year:

* Handover Treasurer’s role from Ashley Irvine to Ken Coutts completed.
* Implemented successfully the updated and new MYOB accounting package.
* Maintained full accounting records and reports.
* Completion of External Audit of GWUC Accounts and Endowment Account.
* Presentations to Congregation Meetings with additional detail and information
* Renegotiated the Lease of New Printer.
* Completion of annual Returns and Reports to Synod and Presbytery.
* Completion of Budget for 2020.
* Initiated review of Banking arrangements.
* Progressing review of External audit arrangements

Any needs that Church Council can assist:

Group

FISH - Yellow

Purpose, Aim or Mission of the Group:

To provide social networks under the umbrella of the FISH groups. The members pastorally care for one another.

Current Office Bearers:

IanMcMillan and AnneMcMillan

Membership numbers:

24 including Donna and Jim Robinson in Canada

Usual meeting attendance:

17

Meeting times and days:

Usually meeting approximately 6 weeks apart mostly on Sundays for either lunch or dinner. We meet on Boxing Day at the Flemings for morning tea and Australia Day for a BBQ lunch

Locations used by Group:

Generally we meet in members' homes.

Highlights of the year:

The high level of fellowship still continues in the group. We celebrated three milestone birthdays a 70, an 80 and a 90

Any needs that Church Council can assist:

Nil

Group

Free Spirit

Purpose, Aim or Mission of the Group:

Music can warm the soul and bring us closer to the Lord! Free Spirit is a group of people who aim to enrich worship through music - and sometimes have some fun with other types of music as well. Free Spirit is regularly part of the worship at the Glen Waverley Uniting Church, but also likes to be part of worship with other congregations from time to time.
Free Spirit is self-funding; each member contributes $1 per week, used to buy music and cover other expenses.
Free Spirit operates under a privacy policy in accordance with Glen Waverley Uniting Church guidelines.

Current Office Bearers:

1. Music director: DebLeigh
2. Music selection and purchase: DebLeigh
3. Liaison with ministerial team: DebLeigh
4. Librarians: Lise (borrowing) assisted by MarieGillies
5. Music borrowing: Lise Hales assisted by MariaGillies
6. Calendar/schedule: JohnSnare
7. Roll & performance record RobinPope
8. Scarves and ties: JoyAllen
9. Prayer and care: vacant
10. Treasurer: JohnSnare
11. Historian: JohnSnare
12. Friends of Free Spirit Register: GeoffWillis
13. Supper roster: LynMaslen
14. Hosting rehearsals: MiriniLang and RussellLang
15. Stage managing events: LynMaslen

Membership numbers:

29 members plus some occasional visitors

Usual meeting attendance:

23 members

Meeting times and days:

Practice weekly on Wednesday evenings. Singing at worship or other events in both with Glen Waverley Uniting Church and elsewhere twice a month, including with Glen Waverley Uniting Church worship on the fourth Sunday of each month (except December and January) alternating between 9:15am and 11:00am services.

Locations used by Group:

Practice is usually in the home of RussellLang, and sometimes in the Church the week before an occasion when Free Spirit sings.

Highlights of the year:

1. Regular contributions of music to worship in Glen Waverley Uniting Church.
2. Participating in special Easter, Seniors and Christmas worship services at Glen Waverley Uniting Church.
3. Participation in the Glen Waverley Uniting Church combined anniversary choir in June.
4. Visits to Cowes Uniting Church in March and Hampton Park Uniting Church in August to contribute to their worship.
5. Participation in Christmas concerts at Bluecross Livingstone Gardens and Estia Health Manor (Grace Manor)

Any needs that Church Council can assist:

None identified.

Group

GOMER

Purpose, Aim or Mission of the Group:

A fellowship group for retired men

Current Office Bearers:

Convenor:DavidMorgan<<BR>>

Membership numbers:

40

Usual meeting attendance:

25

Meeting times and days:

Monday at 10 for coffee at Madelines, or 9:15 for a walk

Locations used by Group:

Jell's Park

Highlights of the year:

Leana's birthday. (Our ""angel"" waitress who looks after us.)
Frequent visits from Neil & Di.
Our tenth anniversary.

Any needs that Church Council can assist:

Group

Ministry to Seniors

Purpose, Aim or Mission of the Group:

To minister to senior members of the congregation in spiritual, pastoral, social and supportive ways and to the wider community through links with those living and working in retirement villages and nursing homes that we visit.

Current Office Bearers:

We don’t have office bearers.

Membership numbers:

AlisonClarkson, DiPaterson and I organise services (including entertainment four times a year. JanRoberts organises afternoon tea. AlisonClarkson and JanClear present
devotions in local aged care facilities. Evelyn and HerbFleming help with the singing at Minarock (Glen Waverley Nursing Home).

Usual meeting attendance:

Forty-five to one hundred attend seniors’ services. Staff members and residents attend devotions in the facilities that we visit. Numbers vary.

Meeting times and days:

Seniors’ services are held on Sunday afternoons. Devotions in aged care facilities are held on weekdays.

Locations used by Group:

We use the church, foyer, fellowship area, kitchen and room 1.

Highlights of the year:

1. Positive reception in aged care facilities.
2. Fellowship evident at Seniors’ services.
3. Free Spirit’s contributions to seniors’ services.
4. The visit of the Evans Family in October. They entertained us at our High Tea.

Any needs that Church Council can assist:

It would be good if every Church Council member could attend one Seniors’ service during the year.
Be on the lookout for volunteers to take devotions at one of the aged care facilities, regularly or as emergencies.

Group

People & Culture

Purpose, Aim or Mission of the Group:

To provide a knowledge, support and administration framework for all employment and staffing matters for GWUC.

Current Office Bearers:

KenCoutts Convenor

Membership numbers:

JudyLowe, KatieHaala, LesleyArmstrong , JohnMuir

Usual meeting attendance:

Usually 4 but have had 5 at one meeting

Meeting times and days:

Saturday mornings – Feb, April, July, Nov

Locations used by Group:

Home of Convenor

Highlights of the year:

* Completion of Extension of contract for Di Paterson and change to Pastor position designation.
* Manage employment and performance issues for Church Council in terms of our contracts and legal obligations under employment law and awards
* Review and Updating of Office Manager role and Hours and agreement through Church Council
* Recruitment of Office Manager role via a Recruitment and Interview process
* Review of Office Hours.
* Agreement as to Office Hours and Staffing over Christmas / New Year.
* Creation of Provision for LSL (annual basis).
* Maintain Office Manual as a working document for GWUC processes.
* Maintain our Employment contracts and Personal Records securely.
* Manage our salary and allowances records and reporting to Synod P & C

Any needs that Church Council can assist:

-None

Group

Property Committee

Purpose, Aim or Mission of the Group:

To maintain, expand and care for the Property/s used by the Glen Waverley Uniting Church for the benefit of all of the congregation and act as a stewardship caretaker for those properties on behalf of the Uniting Church in Australia.

Current Office Bearers:

Chairperson - WarrenGreenwood

Membership numbers:

11 - 1 Retiree 2019 Herb Fleming, 1 new Church Council Representative Ryan Chan

Usual meeting attendance:

10

Meeting times and days:

1st Monday of each month, 7:45pm

Locations used by Group:

Room 4

Highlights of the year:

o Replace Fellowship carpet (matching chapel) with carpet squares;
o Purchase and storage of sufficient carpet squares to replace Foyer in 2020;
o 50 new lightweight chairs for the Chapel;
o Additional small round tables for general use;
o Replace hot water system at 15 Southdown;
o Let a contract for installation of solar panels at 15 Southdown ave manse to be completed early 2020;
o Continued reduction of Solar Panel loan from original $48,000 now down to $4,000 via rebates & savings -full repayment due by Feb 2020.
o Two new Pumps for the Water Harvest System to maintain the complex toilets and 2 manses;
o Maintaining high rental usage, ensuring a Nil cost to the congregation of all property expenses. (Also, full recovery of outstanding rental by Office Management);
o Construction of a “Swale” at the northern entrance that will ensure no future flooding in the office or entrance area;
o Continued replacement of lighting to LED - Office completed;
o Initiated contract cleaning for Toilets thereby relieving volunteers from this task and enhancing the standard of cleaning. All hire groups (and a couple of church groups with paid membership) are contributing to this new charge.

Any needs that Church Council can assist:

Recognition and understanding that after 30 years use, more of the complex will need repair and replacing requiring the use of the Deferred Maintenance Reserve. The pressure on this reserve will increase during 2020/2021, where projects such as the Water Harvest System ($32,000 grant 2001) Broadcast ministry ($24,000 grant 2015/6) Visual Technology - Leisuretime Grant - $1,000) and the Sound System, Office equipment, Toilets and Kitchen will all need significant repairs and will have to make use of the Deferred Maintenance Reserve, as any beneficial effects of the original grants has been consumed.
Continued appreciation and acknowledgment of all volunteers.

Group

The Hub

Purpose, Aim or Mission of the Group:

To be welcoming and offer hospitality. To grow relationships with our visitors. To connect with other community groups. To continue our current activities and create new activities arising from the needs of people in our community.

Current Office Bearers:

Co-ordinator – JudithGreenwood
Secretary – LaurelMuir
THE HUB SMALL GROUP – JudithGreenwood, LaurelMuir, KayeMackinnon, DebGraham, LynneBoyer, PamelaMcDonald, GeraldineFleming, GailIrvine, AndrewHosking.

Membership numbers:

47 volunteers

Usual meeting attendance:

Small Group meeting – 9
Visitors to The Hub – varies. Can be 1 or 2 or can be over 20.
Special Morning Teas – 80-100.

Meeting times and days:

THE HUB SMALL GROUP meets once a year and emails other times when needed.
THE HUB operates Tues and Thurs 10am – 2pm, Wed 10am -12pm.
THE HUB Special Morning Teas are held 5 times a year 10am – 12pm on a Thursday or Wednesday.

Locations used by Group:

Foyer, kitchen and also fellowship area for Special Morning Teas.

Highlights of the year:

A new activity was started called the Mount View HUB. Six children with hearing impairments from Mount View Primary School plus 4 teachers met with 12 Hub volunteers, who they called special friends, to help improve the conversational skills of the children when they are in the community. This proved to be a very successful activity loved by the children, the special friends and the teachers. It will continue in 2020 with 3 of the same children plus 3 new children.
Our Special Morning Teas at The HUB were well supported by people from the wider community as well as our own GWUC friends. The total of donations received from our 5 morning teas was $5,720 which was given to various community charities.
Muddings Bakery continues to support us with our morning teas. Monash PALS continue to advertise THE HUB and our morning teas in the PALS booklet.
Many people continue to come to THE HUB to practise speaking in English.
They all seem to feel very much at home at THE HUB and in our church.
THE HUB has become better known in the wider community thanks to advertising in various places including the GW Library. The Library also allows THE HUB to have a display in one of their glass cabinets for a month each year.

Any needs that Church Council can assist:

Please pray for THE HUB, the volunteers and visitors.
We have many people come to THE HUB regularly, some more than one day a week. They like to help us to be involved in our church activities. What could be our next step to bring these people closer into our church community?
Open to suggestions.

Group

Uniting Voices

Purpose, Aim or Mission of the Group:

To provide choral music for use in traditional worship and at other times as appropriate

Current Office Bearers:

Director : Lyn Bromage
Accompanist : Robert Fleming
Treasurer : Bev Barnfield

Membership numbers:

23

Usual meeting attendance:

20+

Meeting times and days:

Practice : Thursdays (Feb to mid Dec) 7.45pm to 9.30pm.
Worship Services : 11.00am 1st and 3rd Sundays of the month (Feb to Dec).

Locations used by Group:

Room 1 for practice and Church for worship.

Highlights of the year:

We have had an exciting year as Lyn continues to challenge us with different and interesting music.
Our two main events this year have been singing for the Liesuretime Guests at their last meeting and breakup, and on Sunday 15th Dec participating in a Lessons and Carols Service at 11.00am. On both these occasions we were privileged to have Lyn's Granddaught, Miranda Bromage join us. On the latter occasion we were treated to solo performances by Miranda and two other members, John Colvin and Ken Coutts.
We also participated in the Christmas tree display during December with a tree decorated with musical motives by Margaret Colvin.

Any needs that Church Council can assist:

We are thankful for the support we receive from many attendees at the 11.00am services and also for financial support received from Church Council.