The Glen Waverley Uniting Church PSALTER|
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| This table is designed to capture your (and others') roster allocation preferences. For each time slot that the roster covers, you are asked to indicate Yes - you are willing to be rostered in this time slot, or No - you don't wish to be allocated this time slot. Any changes you make to your preferences will not change allocations already made. If you change preferences to remove a time for which you are allocated, it remains your responsibility to arrange a swap. | This table is designed to capture your (and others') roster allocation preferences. There are three things you may wish to change: 1. The column labelled ''Fixed Term'' indicates how many weeks notice you want for your roster allocations. Possible values are 4 through to 52 weeks inclusive. 1. The column labelled ''Exclusion Period'' indicates how many weeks must pass before you are willing to be rostered again. Possible values are from 1 to 13 inclusive. 1. The remaining columns indicate the times you are willing to be rostered. Possible values are ''Yes'' and ''No''. |
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| The second column (labelled Fixed Term) indicates how many weeks notice you want for your roster allocations. Possible values are 4 through to 52 weeks inclusive. Note that this is a rolling allocation, meaning that the Fixed Term extends from the first week of the current table. More information on how this works is available in RosterNewSystems. While you can put any value between 4 and 52 in this field, bear in mind that most rosters have a shorter allocation cycle, so putting a value greater than 4 in these rosters will not lead to any allocations beyond the allocation cycle! (The actual value is shown in ChurchRostersDetail, under the Status column.) Please ask your coordinator if this is unsatisfactory for you. | It is important to understand that this explanation relates only to those rosters that are fully automated. Talk to your coordinator for more details if your roster is not fully automated. |
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| The third column (labelled Exclusion Period) indicates how many weeks must pass before you are willing to be rostered again. Possible values are from 1 to 13 inclusive. By specifying a period greater than 1, you avoid being rostered for consecutive weeks. This would normally only take effect during "catchup" after a period of non-availability. | The Fixed Term defines your flexibility in when you are rostered. If you are happy to do a duty at relatively short notice, use a low value, such as 4 to 8 (weeks). You will get this much notice of a forthcoming allocation. If you prefer to have much more notice (for example, you like to fill your diary in for months at a time), use a much larger value, such as 13 to 26 (weeks). Allocations once made within your Fixed Term will '''not''' be subsequently changed by the roster allocation program. Putting this in another way, beyond your Fixed Term time, you are happy to be allocated on any subsequent date. The Exclusion Period defines how frequently you willing to be rostered. If you don't wish to be rostered more than twice a year, put 26 (weeks) as your exclusion period. If you are happy to be rostered once a month, put 4 (weeks). Note that you can go as low as 1 week, although it is unlikely that the program will ever roster you for successive weeks, simply because most rosters have at least 2 volunteers per time! (If this were the case, you and the other volunteer would be rostered on alternate weeks.) In practice, where there are a number of volunteers, you would expect to be rostered no more frequently than once every n weeks, where n is the number of volunteers willing to do your particular time slot. The purpose of the remaining columns should be clear. Simply enter a ''Yes'' or ''No'' in each column, according to whether you are willing to take duties in this time slot. '''NOTE:''' Any changes you make to your preferences will not change allocations already made. If you change preferences to remove a time for which you are allocated, it remains your responsibility to arrange a swap. More information on how all this works is available in RosterNewSystems. Each roster also has its own set of parameters, and the allocation cycle varies according to the particular roster. The actual value is shown in ChurchRostersDetail, under the Status column. Please ask your coordinator if this is unsatisfactory for you. Bear in mind that you can also use the RosterUnavailable page to tell the allocation program when you '''DO NOT''' wish to be allocated. If the program determines it is your turn during the weeks you are unavailable, it will simply defer you to the next week you are available. |
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*** start auto Roster Introduction *** This roster is automatically allocated week by week. See links above for associated pages. Each volunteer in the preferences page is considered for allocation at the "Fixed Period" ahead, as indicated in the preferences page. Those with more than the median interval since their last duty will be allocated, and sent an email advising them of this. This allocation process respects the RosterUnavailable page, and attempts to avoid clashes with other rosters. You can pre-empt this by allocating yourself to dates of your choice; simply enter your !WikiName in any blank cell. [[HowToUseTheChurchWiki#editing|Instructions here.]] Automatic reminders will be issued by EMail during the week before a duty. These will obviously only be correct if swaps have been recorded here. *** end auto Roster Introduction *** *** start manual Roster Introduction *** This roster is normally allocated by the convenor in blocks, ranging from a school term to a year in length. See links above for associated pages. Coordinators usually consult the preferences page for the roster and the RosterUnavailable page, but this cannot be guaranteed, and will only occur at the time of block allocation. If you are allocated for a duty that you are unable to perform, you will need to arrange a swap with another volunteer. Please notify the coordinator of swaps, and either enter them on this page, or ask ChurchOffice or DavidMorgan to do so for you. You can also allocate yourself to dates of your choice; simply enter your !WikiName in any blank cell. [[HowToUseTheChurchWiki#editing|Instructions here.]] Automatic reminders will be issued by EMail during the week before a duty. These will obviously only be correct if swaps have been recorded here. *** end manual Roster Introduction *** |
A collection of common texts used in multiple places throughout the wiki
*** start Roster Preference Explanation
This table is designed to capture your (and others') roster allocation preferences. There are three things you may wish to change:
The column labelled Fixed Term indicates how many weeks notice you want for your roster allocations. Possible values are 4 through to 52 weeks inclusive.
The column labelled Exclusion Period indicates how many weeks must pass before you are willing to be rostered again. Possible values are from 1 to 13 inclusive.
The remaining columns indicate the times you are willing to be rostered. Possible values are Yes and No.
It is important to understand that this explanation relates only to those rosters that are fully automated. Talk to your coordinator for more details if your roster is not fully automated.
The Fixed Term defines your flexibility in when you are rostered. If you are happy to do a duty at relatively short notice, use a low value, such as 4 to 8 (weeks). You will get this much notice of a forthcoming allocation. If you prefer to have much more notice (for example, you like to fill your diary in for months at a time), use a much larger value, such as 13 to 26 (weeks). Allocations once made within your Fixed Term will not be subsequently changed by the roster allocation program. Putting this in another way, beyond your Fixed Term time, you are happy to be allocated on any subsequent date.
The Exclusion Period defines how frequently you willing to be rostered. If you don't wish to be rostered more than twice a year, put 26 (weeks) as your exclusion period. If you are happy to be rostered once a month, put 4 (weeks). Note that you can go as low as 1 week, although it is unlikely that the program will ever roster you for successive weeks, simply because most rosters have at least 2 volunteers per time! (If this were the case, you and the other volunteer would be rostered on alternate weeks.) In practice, where there are a number of volunteers, you would expect to be rostered no more frequently than once every n weeks, where n is the number of volunteers willing to do your particular time slot.
The purpose of the remaining columns should be clear. Simply enter a Yes or No in each column, according to whether you are willing to take duties in this time slot.
NOTE: Any changes you make to your preferences will not change allocations already made. If you change preferences to remove a time for which you are allocated, it remains your responsibility to arrange a swap.
More information on how all this works is available in RosterNewSystems. Each roster also has its own set of parameters, and the allocation cycle varies according to the particular roster. The actual value is shown in ChurchRostersDetail, under the Status column. Please ask your coordinator if this is unsatisfactory for you.
Bear in mind that you can also use the RosterUnavailable page to tell the allocation program when you DO NOT wish to be allocated. If the program determines it is your turn during the weeks you are unavailable, it will simply defer you to the next week you are available.
You are welcome to edit this page yourself, or send your preferences to JohnHurst, DavidMorgan or the ChurchOffice.
*** end Roster Preference Explanation
*** start Roster Reintroduction ***
For links to related pages, please see above.
The automated systems perform the following functions on this roster:
- Email reminders are sent each week for those volunteers with email addresses.
- Past weeks are moved to archives, so that next week always appears at the top.
Allocation to this roster is by volunteers or the coordinator
This means that the RosterUnavailable page will only prevent allocation if the allocators look at it. (However, you are welcome to edit that page for future reference, and to help roster coordinators as they add new names.)
To understand more about the future plans for these rosters, please visit RosterNewSystems.
*** end Roster Reintroduction ***
*** start Roster Introduction ***
This roster is automatically maintained. You can read more about the recently revised process in RosterNewSystems, which also describes future plans for these rosters.
Please visit the RosterUnavailable page to record any weeks when you will be unavailable for the roster. Note that adding your name to that page will not remove you from existing allocations! If you are already rostered on a day when you cannot be present, please arrange a swap with someone, or if that proves difficult, inform the roster coordinator.
Automatic reminders will be issued the week before duties. Email alerts will be issued when and if automatic allocations are made, but not when allocations are made by the coordinator or by volunteers.
*** end Roster Introduction ***
*** start auto Roster Introduction ***
This roster is automatically allocated week by week. See links above for associated pages. Each volunteer in the preferences page is considered for allocation at the "Fixed Period" ahead, as indicated in the preferences page. Those with more than the median interval since their last duty will be allocated, and sent an email advising them of this. This allocation process respects the RosterUnavailable page, and attempts to avoid clashes with other rosters. You can pre-empt this by allocating yourself to dates of your choice; simply enter your WikiName in any blank cell. Instructions here.
Automatic reminders will be issued by EMail during the week before a duty. These will obviously only be correct if swaps have been recorded here.
*** end auto Roster Introduction ***
*** start manual Roster Introduction ***
This roster is normally allocated by the convenor in blocks, ranging from a school term to a year in length. See links above for associated pages. Coordinators usually consult the preferences page for the roster and the RosterUnavailable page, but this cannot be guaranteed, and will only occur at the time of block allocation. If you are allocated for a duty that you are unable to perform, you will need to arrange a swap with another volunteer. Please notify the coordinator of swaps, and either enter them on this page, or ask ChurchOffice or DavidMorgan to do so for you. You can also allocate yourself to dates of your choice; simply enter your WikiName in any blank cell. Instructions here.
Automatic reminders will be issued by EMail during the week before a duty. These will obviously only be correct if swaps have been recorded here.
*** end manual Roster Introduction ***