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== Finance Committee: Minutes of Meeting 16 Apr 2012 ==

Meeting commenced at 7:45pm

=== Present: ===
GraemeFrecker, GregFry, WarrenGreenwood, AshleyIrvine, PeterStewart

=== Apologies: ===
MattGraham

=== Welcome To New Member: ===
AshleyIrvine

=== Minutes of Previous Meeting: ===
The minutes were confirmed as accurate

=== Matters Arising From the Minutes ===
 * Petty Cash system to be introduced shortly with $250 float and $50 maximum payment
 * Invoicing in MYOB to be introduced shortly
 * 2012 Budget update: to be presented as part of Council report at next Congregational meeting
 * 2010 audit planned for May, with 2011 audit to follow in June
 * Synod A & B Forms: planned to submit in May

=== Financing of New Church Organ ===
Council has sought input from Finance Committee regarding the Report of the Organ Committee. In particular Council is asking for suggestions on how to fund it. After discussion Finance Committee agreed  to respond to Council as follows:
''Finance Committee has taken as a premise that the cost will not exceed $27,000. On this basis we recommend that the Provision for Deferred Maintenance be used to underwrite this cost and that an Organ Fund be established to enable members to contribute to the cost so that the effect on the Provision for Deferred Maintenance can be reduced. We encourage Council to follow through on the fund-raising options in the Report of the Organ Committee.''

=== General ===
 * Timetable for 2013 Budget:
   * Budget requests from Church groups to be submitted by end August (Groups to first receive 2012 actual vs budget expense reports for guidance)
   * Preliminary budget to be submitted to Council for September meeting
   * Budget to be approved by Council at October meeting
   * Budget to be approved at Congregational meeting in November
 * The 2012 annual provision for deferred maintenance has been set at $6,000. This may need to be increased in the 2013 budget depending on the response to the Organ Fund proposal.
 * There are various provision accounts listed on the balance sheet. These must be checked for current validity before the audits.
 * There is a proposal to take on an intern in 2012, subject to Church Council approval. This may attract about $5,000 of government funding. The balance of the cost to be underwritten by the Church. Graham Peters (former GWUC treasurer) can advise on procedures.  

=== Next meeting ===
Monday 7 May 2012 at 7:30pm (Clashes with Property Meeting but acceptable to Warren)

Meeting closed at 9:15pm.

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CategoryFinance