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GWUC Evacuation Procedures

Based on advice, Property Committee has reviewed GWUC procedures and has determined that the following procedures are to be mandatory at GWUC. Any departure from these procedures should not be sanctioned.

• GWUC emergency procedures as displayed in all rooms are to be followed at all times.
• The GWUC Evacuation Assembly point in the event of a major occurrence on the property (Fire or Building collapse) is the open forecourt area of the Library, or if the weather is detrimental, inside the entrance of the Novatel Hotel via the library forecourt. For less serious events, that only require the building to be emptied, the Assembly Point as identified, is the large gum tree on the eastern side at the front of the complex.

• The Office Manager is deemed the "Building Manager" for evacuation purposes and directions given must be adhered to at all times, by all groups.

• The Building Manager must approve, in advance, all and any trial evacuations by any GWUC property users, either hirer or GWUC group. 48 hours notice to the Building Manager is required for any trial evacuation, to ensure whole complex safety.
• The Building Manager is responsible for all communications with attending emergency services.

• The PropertyCommittee Chairperson is designated as "Building Owner" and must be advised of all such trial activities in advance and any live events immediately.

• When the Office Manager is not present, the designated hirer - as per the lease, or the GWUC group coordinator at the time, is responsible to ensure the safe exit of all persons in their group. Each group leader is to ensure that all other groups are notified of an incident and between them agree that the property has been vacated safely. This includes checking all toilets and meeting rooms, even if not used by that group. They are also responsible to ensure that the attending emergency services persons have been advised of all evacuations. The use of attendance sheets or other forms of attendance material is optional, but recommended.

• The designated hirer or GWUC group coordinator is required to ensure that their guests are adequately protected when crossing Kingsway to the Evacuation Assembly.

Extracted from EvacuationProceduresDiscussion

Adopted by Church Council Oct 2013

Amended by WarrenGreenwood - Property Chairperson March 2016