DatabaseForGroupContacts

The Church Rolls database for group contacts

• The new (2010) church rolls database is accessible over the web by multiple users. This is so that ministry team, pastoral committee and appropriate group contacts can use the database for contact purposes, and also help the office in the task of keeping it current. This will minimise the keeping and printing of "private" lists, with the attendant problems of information accuracy and security.

• Group contacts who are willing and have computer access are encouraged to become database users. We will set the type of user to restrict access to contact information, and to limit any accidental changes. Please contact DavidMorgan, JohnHurst or WarrenGreenwood. You will be given a user name and password. As usual, you can and should change the password. We can all reset it if needed.

• To see the rolls, go to http://in.gwuc.org.au:8081/db/Default.php and log in.

• You can search for a person or family name in the search box.

• You can get a group list by going to the Groups menu, selecting List groups, and then choosing the group. (The list of groups is ordered by Group Type, then name, so you may have to look a bit.) The list of members is similarly ordered by Role and then Name.

• Adding a person to a group is most easily done by finding the person, scrolling down to the bottom of the Assigned groups, choosing your group in the popup menu, and then clicking the Assign button.

• There is another form of group report, as a .pdf file, available under Data/Reports, Report Menu, Reports on groups and roles, select your group and Report for any role in group selected, and click Next, then choose the contact details required, and click Create Report

You should also look at http://wiki.gwuc.org.au/gwuc/DatabaseHowTo and http://wiki.gwuc.org.au/gwuc/DatabaseKeyingConventions, though they were not designed for group coordinators.