#acl Known:read All:read ##acl DavidMorgan:read,write #pragma section-numbers 2 ## CouncilAgendaTemplate updated for 2012 - ajh 20111217 Back to CouncilPage = GLEN WAVERLEY UNITING CHURCH COUNCIL = Meeting held at 7.45pm Wednesday 18 Jul 2012 = MINUTES = == Welcome & Apologies. == Executive Meeting: AlaneeHearnshaw, JohnHurst, PeterStewart *Full Council: BelindaChung, YanEmms, AlaneeHearnshaw, JohnHurst, BeverlyMcGlead, RossMackinnon, PeterStewart, MargaretWilliams. == *Caring and Sharing. == === *Devotions: === AlisonClarkson in place of BeverlyMcGlead (See [[CouncilHandbook#Schedule|Schedule]]) Theme of travellers. We are all travellers; to work or for pleasure, overseas or north to the sunshine. We currently have travellers in Kenya. Aaron Blakemore and Kelly Skilton have travelled to Assembly. Other forms of travel; life journey. Sometimes across the world. Travelling adds wisdom & experience. Also a journey of faith, aided by study, prayer, sharing. Very important to leaders. Prayer of TIS468. === *Ministry Team report. === See [[#Team|report]] appended, or MinistryTeamReport201207 Discussion: * Some people report feeling exposed in, and going to, the children's area. * That area can be hot during summer. Action points: * Appointment of JanClear during Alison's absence. The Ministry Team requests that<
> * Council approve the appointment of Jan Clear to fill the Seniors’ ministry coordinator role in AlisonClarkson’s absence<
> * JanClear be paid an honorarium equal to 5 hours per week at the rate normally paid to AlisonClarkson.<
> * Council complete the Finance Committee’s proposed Checklist form<
> * Council approve these financial arrangements<
> * That this decision be communicated immediately in writing to the Finance Committee<
> Discussion: * This is a net positive to the budget. '''Agreed''' || Action || Secretary to fill form and forward to Finance. || Done July 20 || * GGG. Ministry team request council to: * Engage a dynamic consultant for 2013 campaign * Identify people for a team to * progress this year’s focus in October and * begin planning for 2013 campaign and beyond '''Ministry team to approach people.''' || Action || Ministry team || ==== Study leave ==== Rosemary spoke to her [[RosemaryStudyLeaveReport201207|study leave report.]] Discussion about ''our'' Public Ministry. Next steps for our groups. How we engage matters. ==== A Day Report ==== * Post it notes from the day have been collated, and were tabled. * This should go to the Missional Groups to plan for next year. * Also need to look at the 2013 Aims set in OnTheWayTogether process. ==== Reflection on Big Picture ==== * Review of focus of the four Missional Groups, across age groups and Congregation / Local / State / Australia / World. * Thinking can be sequential/analytical, experiential/communal, logical/factual, big picture/wholistic, depending on person and/or circumstances. * What are we doing? * How are we dong it? * Who is doing and who is touched? * Why? * What if? Discussion: * Progression of new people through Hub, Inclusive, Faith, Outreach. * Inclusive has the lowest profile so far. Others are telling stories. * Faith Development is lacking actions beyond the congregation, Chinese Bible Study being a good start. === *Joys & concerns. === See CouncilConfidential20120718 ==== Passing of members. ==== Council acknowledges the passing of Ivor de Kretser 3rd July == *Starring of items == The chair will ask for extra items to be considered (starred) All not starred item will be noted, or Executive recommendations adopted as appropriate. Items 9 and 12 were starred. == Confirmation of Minutes of previous meeting. == ''' CouncilMinutes20120620 were confirmed''' == Matters arising not dealt with elsewhere. == === Current and approved leave: === * See MinistryTeamLeaveCalendar which will be kept up-to-date. ## * add new entry notes here === AaronBlakemore - payment for casual work for communications work. === The needed donations to fund this to the end of September have now been received and allocated. [[CouncilAaronEmployment#Plans|See here]] for detailed plan and funding.<
> '''Noted''' == Reports from Missional Groups. == === Inclusive Community. === See [[#Inclusive|report]] appended, or InclusiveReport201207. No actions needed. === Faith Development === See [[#Faith|report]] appended, or FaithReport201207. No actions requested. === The Hub === No report this month. === Community Outreach === No meeting this month. Outreaching in Kenya! == Elders == ##See [[#Elders|report]] appended, or EldersReport201207. Action points: * No report. == GGG == Discussed under Ministry Team report above. == Finance Committee == See [[#Finance|report]] appended, or FinanceReport201207.<
> Action points: * Interns: Alanee has signed the Training Contract for Jacob Davey on behalf of the Church. Finance Committee recommends that Church Council should now officially endorse the contract.<
> '''Council endorsed the contract that had been signed by Alanee.''' * Employment Procedures: In the light of recent difficulties and in order to try and prevent a repeat, Finance Committee recommends that in future any matter of employment first be referred to Finance Committee to ensure that sound arrangements to provide funds are in place and to make recommendations to Church Council for approval. A draft employment check-list for use by Council to provide Finance Committee with the information they need is [[attachment:JobDescriptions/EmploymentCheckList.pdf|attached]].<
> '''Council adopted the checklist.''' * *Growing Generous Givers and Future Planning: Finance Committee recommends that Church Council appoints someone to create and articulate a five-year plan for the Church going forward. This plan would set out the priorities and be the driver for the next Growing Generous Givers campaign.<
> '''Adequately covered above.''' == Property Committee == See [[#Property|report]] appended, or PropertyReport201207.<
> Action points: * Does Church Council want individual chairs to be purchased for worship? * If required, Property recommends no more than 60 for use in the worship centre and/or Room 1. Total cost $4,200. '''Council agreed to defer this, at least until after the organ fundraising is completed.''' == Presbytery report == No meeting to report on. Council is asked to take not of the following Presbytery events: * Ordination of Tupé Ieolu on July 21 at 2pm at GWUC. * Belinda Clear's commissioning as Pastor on 5th August at 4:00pm. == *Correspondence == * Request to transfer the Owen family from Walsall, England. * Request to transfer Mrs Elvie Schmidt to High Street Road UCA. ||Actions || Jan Clear to respond || Done July 31 || * Thank you from Warren Bartlett for our congratulations. * A comment about the lack of, and usefulness of, a hearing loop from Keith !McKenzie after he attended Peter Barr's funeral. [[attachment:HearingLoopComment.pdf|Letter]] '''Secretary to respond, with an apology for the delay.'''<
> Discussion: Our old loop was analog and will not connect to new hearing aids, that are digital. Modern digital equipment is expensive. <
> '''Property to investigate further.''' ||Actions || Secretary to reply || Done July 20 || || || Property to investigate digital options || || * A request from The Hub and Leisure Time for Council to approve for liability insurance purposes, their plan to apply for information stalls at The Monash Council "Positive Ageing Lifestyles Expo" which will be held on Wed 3rd October 2012 from 10am-2pm at Glen Waverley Secondary College. '''Approved''' || Action || Secretary to advise the groups. || Done 2012 Jul 19. || == Other Business == '''Council agreed to approve an application from Leisuretime for a Volunteer Grant from the Commonwealth Government.''' || Action || Secretary to sign the form. || Form submitted 2012 Jul 20. || == Next Meeting == Scheduled 15 Aug 2012 (See [[CouncilHandbook#Schedule|Schedule]]) == Tea and Biscuits == RosemaryCarter & JanClear (See [[CouncilHandbook#Schedule|Schedule]]) ---- = Attachments = <> <> <> <> <> <> <> <> <> <> <> <> <><> ---- CategoryCouncil