#acl All:read '''GLEN WAVERLEY UNITING CHURCH COUNCIL''' Meeting 7.30pm Thursday 10^th^ April 2008, preceding the Vision Process Meeting with Presbytery Minister for mission and education, Rev Steve Terrell, to explore a visioning process for GWUC. '''AGENDA''' 1. Welcome & Apologies 1. Minutes of Meeting 23^rd^ January 2008 Previously distributed. For approval. 1. Matters arising a. Recruitment for Leisure Time committee. a. ''Staff ‘days off’ have been put in Bulletin.'' For information. 1. Correspondence received. a. Letter concerning disabled access to church on Easter Day, when both the car park and the ceremonial driveway were closed. Has been addressed pastorally and by distribution to ministerial team to keep in mind for future event planning. For information. 1. Strategic Decisions for 2008. Attachment 1. a. Congregational Meeting date 1. Ministry team Report. a. Approval of Baptism 1. (Elders Report). Isaiah Festival proposal. Attachment 2. 1. Finance Report. a. Appointment of Auditor '''Recommendation from Roger Vass''', treasurer. '''“…..That Yates Partners be appointed Auditors for the 2007 accounts”''' '''Background''' '''John Yates, a member of our congregation and a qualified accountant who has his own City business, ‘Yates Partners’, '''124 Exhibition St Melbourne, has agreed to undertake the audit via his company on a ''pro bono”'' basis. The accounts have been prepared by Helen Boucher and will be delivered to him. It is expected that accounts will be audited in time for presentation to the planned Congregation meeting in May. b. Report of Deficit Funding Group. Attachment 4. Thank you letters. Article for ''NewView'' 1. Property Committee report. Attachment 3. For information. 1. Other Business a. Outreach Project selection for Fete publicity. a. Cinema ticket proposal. Attachment 5. 11. Next Meeting: 21^st^ May 2008 Devotions: Murray Lowe Tea & biscuits: Rod Dungan, David Boucher ---- Tea and Biscuits: Lynne Boyer, David Morgan Attachment 2. Isaiah Festival proposal What is planned? It is proposed that an "Isaiah Festival" be held over the week from, including both weekends. Activities are still being finalised, but are likely to include involvement in worship services, Friday evening, day time activities on the Saturdays, and groups during the week, arranged to fit around existing facilities bookings, and intended to include the whole congregation. Proposals include Bible studies, prayer groups, liturgical dance, art activities, and a variety of ways of exploring the Glen Waverley neighbourhood. Three external facilitators/speakers have been tentatively arranged. What is its purpose? , in order to help us to discern our identity and purpose as the Glen Waverley UCA congregation. What is the current support? An enthusiastic planning committee is actively planning the details. This proposal has been supported by the ministry team. Elders are being engaged. Costs are not yet finalised. The planned speakers will incur the cost of one airfare from Adelaide. Already available is $350, and a commitment has been given to meet up to $1000 more. What is being asked of Church Council? That Church Council approve and support the "Isaiah Festival". That further bookings of the building for that week give priority to the Festival. Neil Graham, Greg Fry and David Morgan Attachment 3. Property Committee Report to Church Council - April 2008 • __House construction__ has become more visible and is in full steam ahead. It is essential that all members of the congregation abide by the notice that Ross Lennon is issuing regarding site access. The building site is now under the control of J.G.King and we must NOT enter the site. The church insurances may not cover you during this construction phase and the builder has indicated that it is a no go zone. So please only look through the fence. All visits must be coordinated and approved by Ross Lennon and the builder. • Archival photos of the development are being taken during construction by the Property Committee. • Broadcast and multi-media changes to the worship centre have commenced. The following information will be given to the congregation for the next two weeks. __Worship centre changes__: To further prepare for our regular worship broadcasts, and equally to improve our ability to support multi-media use in Worship, Weddings, Special Events and Funerals, the following changes are occurring to the worship centre over the next few weeks. If you have any concerns please feel free to talk to any Property Committee member, Graeme Frecker, Murray Lowe or Warren Greenwood. These changes have been supported by all the music groups, choirs, Church Council and Elders. The changes have been made all the more important as many people now wish to have multi-media in the form of music, pictures and a visual eulogy in their weddings and Funerals. • The screen is to be moved to the north side wall (above the current organ position) to improve clarity during daylight hours; • The choir seats and organ are to be moved to the south side of the church worship centre, where the band and screen currently reside. This is in fact where they were when the church was built; • The children's worship area will be moved back 3 to 4 rows on the same side where it is now, to allow room for the choir with some buffer seating rows inserted; • There is to be a data projector mounted on the ceiling to lessen the need for the table and other equipment to be at the front of the church for worship and the other events; • Additional multi-media outlets have been located on the north wall for safety and convenience reasons (behind the current organ location) to remove the need to have cables spread across the sanctuary area floor; • A small mixing desk will be installed behind the back row, south side pews, next to the vestry door, to control the multi media equipment and broadcasts; • Remotely controlled pan and tilt camera fittings will be installed on the rear steel beam and above the vestry door to provide a platform for cameras. It is interesting to note that the temporary bracket is currently used more often for funerals and weddings than for Sunday morning worship; and • Miscellaneous cabling for power and communications will be imbedded discreetly in walls and on beams with some lighting changes performed to support the process. • These changes all mean that some worship centre seating choices will be impact and large events that overflow to the foyer will need to consider and provide a change in viewing locations for people. • Thank you for your co operation and understanding during these changes. __Rainwater tanks__ • Property has communicated with the Tank Task Force and provided some feedback on the project. Tank locations, sizes colours and the associated plumbing changes are being monitored and we will bring a submission and any recommendations to Church Council with the Tank Task Force as soon as investigations have been completed. • New signs for the foyer and outside signboard are to be installed now that wording has been agreed with the ministry team. • OHS manual. A preliminary decision by Property has been made on our responsibilities under these guidelines, and we will be acquiring some new ladders for use and establishing some training and operational rules for ladders and working at heights. Volunteers who do not adhere to these guidelines will be asked to cease helping around the church property as the liability risk is now too great. • Property is very concerned at the state of the Church web site (which is not their responsibility) and appreciative that there has been a caretaker roll done by David Morgan and Russell Greenwood. As a matter of urgency, Church Council needs to decide what they want, and get the changes made. It is currently of limited value due to the outdated information. Warren Greenwood Chairperson Property Committee ---- __ __ __Attachment 4 __Deficit Funding Report Report to Church Council '''__''Deficit Funding Group''__''' ''April 2008'' '' '' ''We are certainly blessed at Glen Waverley Uniting Church, having good spiritual instruction, many ministries, and concerned people who want our church to continue in the Christian spirit. '' '' '' ''When I was asked at the November Church Council meeting to select a committee, then appeal to church members to help eliminate the deficit we had incurred, it was a great challenge, and one I picked up.'' '' '' ''With the full support and great help of the committee comprising Warren Greenwood, Roger Vass, Graham Lockhart, Lois Hosking, Lyn McDonald, Neil Graham and the Rev Greg Fry, we immediately compiled information and mailed the Request Letter. To date we have received $40,848.00 from 169 replies – a response which has been the great success we had aimed for.'' '' '' ''I sincerely thank everyone for their support and generosity in this “one-off giving” which means we can continue this year with the planned ministry and mission that was approved for 2008.'' '' '' ''God bless you all.'' '' '' ''Beverly McGlead'' ''CONVENOR'' __Attachment 5__ Dear All, I have two request:_ 1. I would like to request that the COP committee finalises selection of the recipients in time for the forthcoming Congregational meeting. This information really facilitates the fete committee when producing publicity and when seeking donations for the various stalls. Hopefully, this may only require action by CC Executive. 2. I would like permission to run a small fund raiser to add to Churche's funds. I wish to sell HOYTS cinema tickets in booklets of 5 tickets in various combinations and prices. I would like to start as soon as possible and it will only require publicity in the Sunday Bulletin. The idea requires no outlay as I will order according to the types of booklets required. I only need to get a minimum of 20 booklets in any combination. The tickets are valid for 9 months. The profit is $15 per booklet sold. This can be an ongoing concern. For full conditions and terms start at www.hoyts.com.au then click on fundraising. Village cinema runs a similar fund raiser but the profit is less per booklet and with some restrictions. I am open to run either or both. FYI: Normal Adult Tixs cost $15.50. The voucher Tixs cost the purchaser $12.80 for use anytime( book of 5 cost $64) or $9.80 for Mon to Thursday admission(ie $49 per book of 5) Normal Child Tixs cost $11.00. The voucher tixs cost $9.80 for unrestricted general use (book of 5 cost $49.00) Family/Mixed group pack has 2 adults and 3 children ticket vouchers and costs the purchaser $56.00. The biggest hiccup is that Hoyts at Forrest Hill Chase sells all general admission at $ 9.90. However there is better and more new releases at Chadstone and their prices are at the normal rate. God Bless Yan Emms __ __