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To be held in the Worship Centre at 8:00pm on Tuesday 13th December 2016.


1. Welcome and Apologies

Apologies: Peter and Denise Baker, Lesley and Eric Armstrong, John and Rona Pooley, Heather Hon, Jacqui and Colin King

2. Prayer and Devotion

3. Confirmation of Minutes of Meeting held on 17th July 2016

The minutes of the July meeting of the congregation are at CongMeetingMinutes20160717.

4. Matters arising from the previous Minutes

5. Correspondence

6. Reports and Recommendations

6.1. Church Council Report

6.2. Report from the ministry team - focus 2017

6.3. Finance Report

Approval of the budget for 2017.

6.4. Code of Conduct

To consider the resolution proposed by Graeme Frecker - carried forward from the July meeting of the Congregation.

To consider the resolution proposed by David Morgan.

6.5 Guidelines for propect selection for Congregational Outreach Projects in 2017

A report from the Outreach Mission Group is given in attachment 4.

To consider the following proposal from the Outreach Group:

PROPOSAL: "That the congregation endorse 6 a and 6 b being added to the COP Criteria and 4.8 becoming part of COP Project recommendations".

6.6 Leisure Time seeking more volunteers

7. Other Business

8. Benediction




Attachment 1 - the Congregation Code of Conduct

Code of Conduct for Members

Based on UCA VicTas Synod Code of Conduct and Synod Code of Conduct for the Prevention of Abuse

Adopted in CouncilMinutes20140624

Found on CongCodeOfConduct

1. Policy Statement

The Congregation actively promotes a way of life which embraces and communicates Christian values and ethics including: respect and care for every individual; inclusion; integrity; compassion; and wise stewardship

The Congregation’s Code of Conduct is based on these values and provides guidelines for all members of our congregation on the appropriate way to interact with each other. By adhering to these guidelines we will all contribute to the development of a tolerant caring and sharing environment.

2. Objective

To achieve in the congregation a culture where relationships are based on cooperation, mutual respect, understanding and trust.

3. Scope

This policy applies to all members of the Glen Waverley Uniting Church congregation.

4. Application

The practical application of this policy will be demonstrated by all members in both their formal and informal interactions with other members.

4.1. Care and respect

We acknowledge that every individual has different gifts and skills and we will therefore:

  1. treat others with dignity and respect;

  2. behave courteously and without prejudice at all times;

  3. respect the right of others;

  4. value colleagues, their gifts and contributions; and

  5. not say or write anything that other members of our congregation might find offensive.

Within our congregation we aim to set an example for the community at large and this can include setting a standard that is higher than community norms. In particular, it is unacceptable in congregational activities to make comments or behave in a way that may be considered offensive, harassing or bullying with regard to race, culture, or beliefs.

4.2. Communication

We acknowledge the importance of good communication and will

  1. communicate courteously, openly and honestly;

  2. listen with understanding;

  3. refrain from communicating in an offensive, abusive, intimidating, sarcastic or patronising manner.

4.3. Collaboration and teamwork

We recognise that we will as members of the Congregation

  1. work collaboratively;

  2. share knowledge;

  3. share responsibility;

  4. respect the rights of others;

  5. be realistic in our expectations of others; and

  6. acknowledge individual and group achievements.

4.4. Stewardship

We acknowledge that we are entrusted with the responsibility of Congregational resources. We will exercise wise and careful stewardship of all Congregational resources with care and responsibility at all times.

4.5. Monitoring and improvement

This Code of Conduct will be reviewed annually in November.

4.6. Related policies and procedures

EmailEtiquetteGuidelines, especially guidelines concerning content.

SocialMediaPolicy, especially guidelines concerning content.

5. References

Equal Opportunity Act 2010

Human Rights and Equal Opportunity Commission Act, 1986 (Cth) b) listen with understanding;

Racial Discrimination Act, 1975 (Cth)

Sex Discrimination Act, 1984(Cth)

Theology and Principles of the Uniting Church as an Employer.

Attachment 2 - Statement from Graeme Frecker in support of his motion


That the Congregation reject the Church Council’s Code of Conduct for Members and instead publish an Advice to Members about the Civil Law relating to the Prevention of Abuse.

Some points to think about:

The Code of Conduct is based on secular civil law, has limited scope, and cannot be imposed.

Governments have legislated to prevent abuse, so the Church Council might prepare advice on the relevant legislation for members instead, if really necessary.

Attachment 3 - Code of Conduct discussion information from David Morgan

This and additional related information can be found at

The proposal carried forward from the July meeting is:

That the Congregation reject the Church Council’s Code of Conduct for Members and instead publish an Advice to Members about the Civil Law relating to the Prevention of Abuse. The code is given in Attachment 1 (above).

July discussion

At that meeting, GraemeFrecker as proposer made the following points, and DavidMorgan as Church Councillor on the SafetyTeamGroup, replied with the text in italics.

This is a personal response, as one who saw this Code develop. Let me first say that I respect Graeme's questions. If Graeme thinks that we have got it wrong, we need to take that seriously. I hope that will be clear from what follows.

The Code of Conduct is based on secular civil law, has limited scope, and cannot be imposed.

Governments have legislated to prevent abuse, so the Church Council might prepare advice on the relevant legislation for members instead, if really necessary.


That this meeting affirm the Congregational Code of Conduct, while acknowledging its imperfections, and encourages all members to engage with the revision process.

Discussions with Synod since the meeting

One of the uncertainties in July was the UCA and legal requirements for Codes of Conduct, and what happens if we do not have one. DavidMorgan has since spoken with Josh Woolett from the Culture of Safety Unit of the Synod of Victoria & Tasmania. There are codes of conduct required for ministers, employees and lay leaders by the Synod and Assembly in response to legislation, mainly dealing with protection of children and vulnerable adults. We are required to comply with them. There is also an Assembly policy on vilification and harassment.

There are no requirements for us to have any document on how we treat each other.

Progress with revision

Council decided to engage an outside facilitator to involve the congregation in revision or replacement of the code. Council and Ministry team members had a series of meetings with staff from Bethel Counselling Centre, aiming to have the first of a series of workshops on November 30. However, the Bethel staff have asked for more planning time, delaying the workshops to the new year.

Attachment 4 - Proposed revised Congregation Outreach Project Selection Criteria


The Outreach Missional Group received from the Church Council Secretary a proposal from a member of the congregation concerning COP processes. This proposal involved limiting the number of COP projects to 6 with the congregation having the authority to accept more than 6 projects. A few other people had raised the issue of the number of COP projects with the outreach committee in email correspondence and informally.

Outreach Response

The Outreach Group discussed this matter over two meetings supporting the general thrust of the proposal. We recognize that not all projects need to be supported and sometimes numbers might lead to some hard choices having to be made where projects are not funded to ensure adequate funding for successful projects. Outreach strongly opposed the idea of establishing a set number of projects. We feel it is unhelpful for the discernment process of the COP Committee to be so prescriptive. However, we want to empower the COP Committee to not support a project or projects for the best outcome of the overall process.

The convenor of Outreach spoke with the member who offered a proposal and he was comfortable that we had considered his point of view, and with the outcome. There has also been some engagement with the current members of the Cop Committee.

The Outreach Committee will continue to monitor the COP process.

The following criteria, which is shared for your information, help the COP Selection Panel draw up a short list of projects to recommend to the Congregation. (In our consideration we learnt that 6 a and b passed by church council in 2010 had not been added to the COP Criteria documentation)


  1. That we donate the funds that we raise as a response to Christ’s commission to His Church. Our aim is to follow the example of Jesus in providing practical assistance to needy people in our world.
  2. That we support projects that are within the spirit of the UCA mission.
  3. That we ensure that any project is:
    • openly accountable to the public;
    • viable;
    • managed by trustworthy people; and
    • meets appropriate legal requirements.
  4. That our preference is to support ministries in which we as a Congregation have some personal contact through our members who are engaged in them. In this way we can be kept involved and informed about their work.
  5. That each submission should comprise a completed COP Application Form and any supporting information.
  6. a. Projects should be chosen to reflect a balance between Local Community, State or National Community, and Global Community projects. Balance may be defined over the number of projects, or over the amount of funding of the projects, at the discretion of the committee.
    b. Preference has been given in the past to new projects, but there is now a feeling that we should be looking at building continuing relationships with previously supported projects. (CC minute 03/2010) Therefore, a balance between ongoing projects and new projects or one off projects is desirable.

4 Project Recommendations (4.8 is the only new point added to the recommendations)

4.1. Community Outreach Group shall recommend the total amount ($X) to be originally allocated across the selected Projects based on recent Fete income. Glen Waverley Uniting Church Congregation Outreach Projects Overall Procedure V2014 COP Overall Procedure V2014 V1.doc Page 2 of 2

4.2. The COP Selection Panel recommendation shall include a statement as to whether ALL or only part of the Fete total income should be allocated to the Projects this year.

4.3. The COP Selection Panel’s recommendations shall include how any excess or shortfall (to the amount in 4.1 above) shall be allocated.

4.4. Following the declaration of the Fete Total income, the Community Outreach Group shall advise the successful Applicants in writing of any change in the allocated funding so that the Applicants can keep the recipients accurately informed.

4.5. Community Outreach Group shall, in conjunction with the successful Applicant, be responsible for preparing the covering letter accompanying the funding cheque including checking of relevant names of the recipient and organisation, and the address.

4.6. Community Outreach Group shall arrange for the presentation of the funding to each recipient, and encourage feedback on the outcome of the funding.

4.7. COP Funds will not be available until after the Fete net income is declared.

4.8. The congregation recognizes that the COP Committee works on their behalf and at times may need to make difficult choices. The projects recommended for support are to be those that are most likely to achieve a full and successful outcome from the receipt of COP funds.' 'Some projects may not be funded to ensure successful projects are able to be completed.

PROPOSAL 'That the congregation endorse 6 a and 6 b being added to the COP Criteria and 4.8 becoming part of COP Project recommendations.

CongMeetingAgenda20161213 (last edited 2016-12-12 01:21:39 by JohnSnare)