Community Hub Missional Group Secretary

Responsibilities

Liaise with Co-ordinator of CHMG when reports are to be in for monthly bulletin, Newview, Church Council, Annual Report, Budget, and Congregational Meetings.

For the quarterly meeting:

• Usually on second Wednesday of each term at 1.00 pm
• A week before the next CHMG meeting, send out blank agendas to Committee Members for any items they wish to be included for discussion.
• Prior to the meeting, collate responses on a master agenda and email to committee members.
• Take minutes at the meeting and email to all Committee Members.
• On the minutes, * the items which the committee wish to be included in the reports to Church Council (see below).

For the Bulletin:

• Set due dates for reports, so that all are ready to be submitted to the office at the beginning of the week prior to the publication of the Monthly Bulletin.
• Remind co-ordinators of Leisure Time, The Hub, Coee and Playgroups that their quarterly reports are due with the secretary.
• Proof- read the reports, edit as necessary, and submit to the office as one file. Heather will add the logo before publishing in the Bulletin.

For Church Council:

• Delete irrelevant details from the monthly Bulletin items, and forward to the wiki or Church Council secretary.
• Remember to include any * items.
• The reports should be submitted by the appropriate date.
• The Bulletin and Church Council reports are submitted four times a year around the time of the four CHMG meetings.