Diff for "AnnualReport2011"

Group

Broadcast Ministry

Contact

WarrenGreenwood

Purpose, Aims or Mission

To provide a broadcast of selected worship services to selected locations and record and create DVD for distribution to GWUC members and other interested parties.

Office bearers

None

Membership numbers

6

Attendance

Meeting times & days

Ad hoc as required

Locations used by Group

Homes

Highlights of the year

• Beeac Broadcasts each month

• The preparation of DVD’s for Beeac and Boort

• The continued interest in DVD’s from GWUC services and special events.

• The youth beginning to use the facilities for recording evening worship.

• Negative note: The theft of the Laptop, screen and one of 3 cameras in November – UVA Insurances have paid full replacement value less $500 excess. This will be used, in conjunction with remaining amounts of Synod project funds to upgrade the facilities for future growth.

• We are looking to expand the service recordings in 2012 to 11.00am worship and with the upgrade of the GWUC computer facilities and web site, provide Blog options so people can select from a number of recent services instead of just the last.

Any needs that Church Council can assist

None at this stage.

Group

Church Council

Contact

JohnHurst

Purpose, Aims or Mission

The Church Council shall give priority in its life to building up the Congregation in faith and love, sustaining members in hope, and leading the Congregation to a fuller participation in Christ’s mission in the world.(from UCA Constitution)

Office bearers

Chair: John Hurst

Deputy Chair: Dean Mann

Secretary: David Morgan

Deputy Secretary: Lynne Boyer

Membership numbers

26

Attendance

16

Meeting times & days

Third Wednesday of each month.

Locations used by Group

Room 1.

Highlights of the year

For more comprehensive list, see the wiki page CouncilAnnualReport2011. Group names in parentheses refer to other group annual reports

Council – some membership changes: Beverly McGlead stood down as Deputy Chair, replaced by Dean Mann

Growing Generous Givers: mini campaign held during October (Finance)

Ministry Team: Ineke Gyles retired (Jan), Rosemary Carter arrived (Feb); Debbie Davey stood down as Children and Families, suppy by Belinda Clear (Ministry)

Worship: experiment with new creative worship at 9:30 has proved worthwhile and is to be continued (Faith Development)

Communications: continue with a number of new innovations (Communications)

Property: leasing to Box Hill Chinese Christian Church commenced (Property)

On The Way Together: under review

Office: Wendy Wyatt completed her contract, replaced by Heather Hon under a new position description.

Database: audit has been completed. Operational, and now used to support a variety of church information management functions. We have 887 confirmed members on the roll. (Database)

Any needs that Church Council can assist

Group

Community Hub MG

Contact

JudithGreenwood

Purpose, Aims or Mission

To connect with people in the community who come in to the church, and also people in our congregation, by being welcoming and offering hospitality

Office bearers

Judith Greenwood – Coordinator

Committee – Laurel Muir, Judy Fry

Greg Fry, Rosemary Carter

Membership numbers

Volunteers - 46

Attendance

25+

Meeting times & days

As and when required

Locations used by Group

Foyer and fellowship area (The Hub)

Highlights of the year

• Special morning teas at The Hub eg. Cancer Council Morning Tea, Muffin Morning, Hot Cross Bun Morning Tea, Seniors’ Morning Tea

• Children dressing up in nativity dress ups

• The man who loves our biscuits still coming most weeks

• The lady who lives on her own nearby still calling in every now and then

• Other people who come in because they see our sign outside

• Morning teas for Munch With A Bunch

• People from our church getting to know others who attend a different time service

• Continuation of our relationship with the staff at The Body Shop at The Glen and their participation in some of our special morning teas

• Working together with playgroup at different times

• Having the feeling that The Hub is a large family that includes not only The Hub volunteers, the Ministry Team, and people from our church who visit The Hub, but also the people who come to The Hub from our community. It’s having a sense of belonging.

Any needs that Church Council can assist

Continued support, prayer and participation.

Group

Database team

Contact

WarrenGreenwood

Purpose, Aims or Mission

To establish, maintain and manage the database that records the rolls to meet the requirements of GWUC

Office bearers

None

Membership numbers

8

Attendance

As required

Meeting times & days

Ad hoc as required.

Locations used by Group

Ad hoc as required.

Highlights of the year

• Establishment of a database protocol and associated rules and processes (ongoing)

• Complete update of the entire database, including information correction and contact with as many GWUC families as possible.

• Improved communication opportunities

• Improved data accuracy

• Automated email processes

More to be done – but a great start.

Any needs that Church Council can assist

• A willingness to support the task and the aims of the group

• A commitment to communicating with our congregation better

• Support and funding to maintain the system in a professional manner.

Group

GWUC Playgroups

Contact

KayeMackinnon

Purpose, Aims or Mission

To participate in the Outreach Mission of the Church by facilitating playgroups which aim to provide a welcoming, supportive, happy and safe community for mothers (or other carers) and their young children.

Office bearers

Support team:

Helen Boucher, Kimberly Easton, Pam Graham, Joy Jackson, Kaye Mackinnon(coordinator), Bev Richardson

Assistants:

Gael O’Brien, Nancy Burns 2, Judith Mance, Joy Wahner, Angel Shea

(all the above are GWUC members) .

Membership numbers

Total families: 47 Total children: 64

Attendance

Children: 14 – 18 Mothers/carers: 10 – 12 Total participants each day: 24 - 30

Meeting times & days

Monday, Tuesday, Wednesday

10 am – 12 noon

Locations used by Group

Rooms 2 & 3 and playground.

Highlights of the year

o We have full (in fact over) enrolment in all three groups, and a substantial waiting list

o In each group we have established a shared morning tea time, age appropriate art and craft activities and nursery rhyme singing time in every session

o Close cooperation with The Hub has been very beneficial

o Continued encouragement and practical support from the Outreach Missional Group and the Property Committee has been appreciated

o There has been ever increasing cultural diversity of playgroup membership. We now have about 10 South Korean families as we as families from India, Sri Lanka, Malaysia, Indonesia, South Africa, China, Singapore, New Zealand and Australia

o There has been interest from playgroup mothers in the activities of GWUC, particularly 4.30 Family Worship

o Support and visits from the Ministry Team have been appreciated

o Grace is sung before morning tea at each session

o Birthdays have been celebrated with food from diverse cultures!

o Christmas parties with visits from 3 GWUC gentlemen as Santas were a great success

o Many mothers are very recently arrived in Australia without extended family or friends and have no support or company except their husbands.

o Enrolments come by word of mouth, through The Hub and the majority, via the GWUC website. A number of families enquire for places before even arriving in Australia!

Any needs that Church Council can assist

• A comment: with about 60 - 70 of us using room 3 each week, despite our care, Room 3 is suffering wear and tear and looking very shabby.

• Playgroups appreciate being acknowledged as an intentional and significant part of GWUC’s mission to the wider Glen Waverley Community.

• Note: Playgroups continue to be financially self supporting.

Group

Leisure Time

Contact

MargaretFraser

Purpose, Aims or Mission

Leisure Time is an outreach program of GWUC. It serves the aged and lonely members of the wider community in an inclusive and caring way.

Leisure Time aims to:

o Enable those in its care to develop positive relationships with each other and their community;

o Deliver high quality services which promote human dignity;

o Liaise and cooperate with other community service agencies in developing accessible and relevant services.

Office bearers

Coordinator: Margaret Fraser

Secretary: Pam McDonald

Treasurer & Outings Coord: Cliff Baker

Other committee members:

Elwyn Pederson (Roster Sec.), Barbara Craig (Outings), Ross & Pat Vevers (Outings), Laurel Muir (Kitchen Coord.), Jeanette Coutts (gen. Committee), Nancy Burns (gen. Committee), Alison Clarkson & Bev Richardson (Church Council reps.)

Non-committee office bearers:

Bobbie Rooks (transport coordinator)

Jane Adams (Police Check administrator)

Membership numbers

Finished the year with 21 guests and 64 volunteers (mostly on monthly roster)

Attendance

Attendance is 17-20 guests plus rostered volunteers (3-4 hosts, 3 kitchen helpers and 4 drivers)

Meeting times & days

Every Monday, except public holidays and Christmas holidays, 10.30am-2pm

Locations used by Group

Fellowship area, kitchen and Room 1.

Highlights of the year

• Continuing and growing positive relationships with and between guests. Many say it is the highlight of their week. Volunteers value the fellowship too.

• We have organised 5 outings this year:

o Sand Sculptures at Frankston

o Seeing Eye Dog Training Centre at Kensington

o Movie and lunch at Pinewood Cinema

o Smorgasbord lunch at Village Green Hotel

o Werribee Open Range Zoo.

• Wide variety of activities, such as speakers, craft, demonstrations, artists, music

• Beautiful nutritious meals provided by our volunteers

• Promotion of Leisure Time widely in the local community, and with other aged support agencies, including participation at the Monash Seniors Expo in October and the Monash Interagency Network (local aged care agencies).

• There is a constant attrition rate in a group of this age group, but with assistance of local agencies, we have welcomed 6 new guests during the year. This has enabled us to maintain our guest list at approx 22, which is the limit we can safely cater for. Maintaining the guest list at this level is a constant challenge, and we do rely on our positive reputation with local agencies to connect with seniors who would benefit from attending Leisure Time.

• Christmas break-up party is a special event on our calendar and for many guests, this is the only Christmas party they attend.

• Members of the committee who lead with enthusiasm and great commitment.

Any needs that Church Council can assist

• Encourage links between Leisure Time and other church groups.

• Raise awareness within GWUC of what Leisure Time offers to seniors in the wider Glen Waverley community

• Encourage congregational members to assist as volunteers – most people help once per month.

• Pray for continued wisdom in planning our programs, and for our guests.

• Support the volunteers and committee in their efforts for this weekly program

NB. An annual report with more detail is prepared for the AGM in April and will be sent to Church Council following that meeting.

Group

Property

Contact

WarrenGreenwood

Purpose, Aims or Mission

To maintain, expand and care for the Property/s used by the Glen Waverley Uniting Church for the benefit of all of the congregation and act as a stewardship caretaker for those properties on behalf of the Uniting Church in Australia.

To generate income from the property in a manner that is consistent with the UCA and GWUC philosophies.

Office bearers

Chairperson: Warren Greenwood

Membership numbers

12

Attendance

12

Meeting times & days

1st Monday of every month – 7.45pm

Locations used by Group

Where-ever allocated

Highlights of the year

• 4 Adequately attended “Spring Cleans” that reduces the demands on Volunteer time.

• Complete refurbishment of 19 Southdown Ave for new ministry team member. ($45,000)

• Increased rentals, including the “Chinese Church” rental

• Careful Kitchen Crew passing all Monash Council Food Safety inspections.

• Lower than expected maintenance costs

• Increased services charges (10%)

• Retirement of Carmel Stork after 16 years service

• Absence of leave for John Battison due to illness.

Any needs that Church Council can assist

• Continued and ongoing support.

Group

Community Outreach Group

Contact

LynMcDonald

Purpose, Aims or Mission

To support, encourage, and help facilitate projects (if desired) rather than “creating” Projects

Office bearers

LynMcDonald, Co-ordinator, BarbaraKrieger, Secretary

Membership numbers

10

Attendance

7 - 8

Meeting times & days

1st Thursday of Month (except January, July, Oct, & December), 8:00pm

Locations used by Group

Homes of group members

Highlights of the year

• Congregation Outreach Project (COP) Applications requested $40,600 with $24,793 being finally allocated to eight Projects. The Selection and distribution process was managed again by the Group

• Feedback from some of the 2010 COP Projects good, ie Ermera and Baguia (East Timor), Frontier Services, Cheryl Ems, and Kenya Outreach group

• Playgroups continue with strength of numbers and applications. Many overseas family find GWUC Playgroups on the wiki. A few?? of the families are joining in other activities of the Church.

• Habitat for Humanity “Brush with Kindness” Bushfire Response has received some people support for most months activities.

• Support to the flooded town of Charlton has included donations of household goods, food and $5,000+ as well as visits from by GWUC members.

• Outreach Sunday 31 July 2011, Love thy 7 Billion Neighbours, was a combined service led and arranged by Alanee Hearnshaw and Amé Pocklington, included an “interview with Kaye and Rose Morgan on their Habitat home building in Bali North, and a video Clip from Pastor John Russel acknowledging GWUC’s assistance to Charlton. The Service was followed by a Hi Tea for Habitat provided and arranged by six of the young women.

• In addition to the above specific Projects, Outreach Group has supported and encouraged many other Outreach activities including:

* Clean Up Australia Day

* Operation Christmas Child

* Kids Hope

* Bec Weterings in the Kimberly’s, and Laura Morgan in Maningrida (Arnhem Land)

* Asylum Seekers

* Christmas Alight

* Chairs and Tanks for Timor

• Outreach Group spend substantial time in publicising outreach projects via the weekly and monthly Bulletins, Noticeboard, Newview, public speaking and announcements.

• The Group provides their Agenda, Minutes of Meeting and Reports to Church Council on the wiki.

Any needs that Church Council can assist

• Be aware of the Group’s activities, Communicate with the Group, and support the activities.

* Carry out review of the operation of the Group (probably in conjunction with reviewing all Missional Groups

* Find a new Group coordinator